To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #23-757 with Park Place International, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-757 with Park Place International, LLC , a limited liability company, in an amount not to exceed $153,620, to provide information technology services for the department’s Meditech Magic data system for the period of November 28, 2023 through November 27, 2024.
FISCAL IMPACT:
Approval of this contract will result in annual expenditures of up to $153,620 and will be funded as budgeted by the department in FY 2023-24, by 100% by Hospital Enterprise Fund I.
BACKGROUND:
This contract meets the needs of Contra Costa Health Services (CCHS) by providing project management, implementation, software configuration, and support for the hardware and software regarding the current Meditech Magic systems operating environment.
CCHS Information Systems Unit endeavors to upgrade the infrastructure of the Meditech Magic system currently serving the needs of the laboratory and materials management units of Contra Costa Regional Medical Center to ensure the continued operation of these mission-critical systems. Park Place International, LLC will provide project management, replacement of the current physical Meditech Magic servers with new virtual machines, implementation of Meditech’s enhanced backup solution utilizing BridgeHead software, configuration of a secondary data center for disaster recovery, and support for the hardware, software, and operating environment, concerning the current Meditech Magic system. After a review of available vendors in this market space (Dell and Cloudwave) able to provide the required services, Park Place International LLC (dba Cloudwave) was issued a sole source contract for these services. Upon completion, this Meditech Magic server refreshment project will afford enhanced system reliability and resilience, with the ability to recover from system failures in a shorter timeframe.
Under this contract, Park Place International LLC’s liability to county is limited to proven direct damages caused by its sole negligence in an amount not to exceed the total amount paid by county in the preceding twelve (12) months.
Approval of this new Contract #23-757 allows the contractor to provide information technology services through November 27, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the departments Meditech environment will be at greater risk of system down-time and risk longer recovery time of the service in the event of system failure. This may have a negative impact on the department’s business operations.