To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Purchase Order - Braun Northwest, Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-26-01449, authorizing the transfer of appropriations in the amount of $579,502 from 0005-9991 (Equipment replacement release refund) to SO Transportation Org 2575, and APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Sheriff-Coroner, a purchase order with Braun Northwest, Inc. for the purchase of one (1) 2027 North Star prisoner transport on a 2026 Freightliner M2 106 4x2 chassis through a Houston-Galveston Area Council competitively awarded cooperative purchasing agreement.
FISCAL IMPACT:
This action provides appropriations from depreciation in the amount of $579,502 for the purchase of (1) one prisoner transport vehicle. Depreciation reserves within the General Fund will fully fund the purchase.
BACKGROUND:
The Office of the Sheriff Custody Services Division needs to replace unit 6610, a 2001 Thomas Bus that has exceeded its useful life and is fully depreciated. Due to the age of unit 6610, it is lacking in safety features (air bags, back up camera, adequate emergency exits etc.), proper classification compartments, internal cameras, and ADA accessibility. The replacement vehicle will be a custom-built box truck designed to transport prisoners. It will include up-to-date safety features, increased classification compartments, cameras, and ADA accessibility.
The Office previously requested similar Board authorization on June 25, 2024 for the purchase of a 2025 North Star transport bus. At that time, the negotiation and procurement of the bus took longer than expected and other delays further pushed the acquisition out. This request will render a successful procurement and acquisition of the needed transport bus and expenditure of transferred funds.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff will not be able to replace the old transport bus unit 6610, which has exceeded its useful life.