To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #24-681-94(9) with PH Senior Care, LLC (dba Pleasant Hill Oasis)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-681-94(9) with PH Senior Care, LLC (dba Pleasant Hill Oasis), a limited liability company, in an amount not to exceed $1,285,824, to provide augmented board and care services for the period from December 1, 2023 through November 30, 2024.
FISCAL IMPACT:
Approval of this contract will result in contractual service expenditures of up to $1,285,824 and will be funded by 73% Mental Health Realignment funds ($942,420), 24% Mental Health Services Act funds ($309,984), and 3% County General Fund ($33,420).
BACKGROUND:
Due to the limited number of specialty providers available within the community, the Behavioral Health Services Division (BHSD) relies on contractors to provide necessary specialty health services to its clients. BHSD has contracted with PH Senior Care, LLC (dba Pleasant Hill Oasis) for augmented board and care services since November 2017.
This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227; California Code of Regulations, Title 9, Section 523 et seq.; California Welfare and Institutions Code Section (5600 et. seq., known as The Bronzan-McCorquodale Act). This provider was selected in collaboration with community stakeholder advisory bodies and was approved as part of the comprehensive Mental Health Services Act Three-Year Plan as required by State regulation. Providers interested in providing specialized services were invited proactively to participate in program development and offered the opportunity to submit interest at dozens of publicly noticed meetings. The services and vendors were identified in the formal Three-Year plan which was approved on the following schedule that was noticed to the public and approved by the Board on August 1, 2023. The Three-Year plan was posed for public comment from June 5, 2023 through July 5, 2023, there was a Public Hearing at the Mental Health Commission meeting on July 5, 2023, and it was approved by the Board of Supervisors on August 1, 2023. BHSD’s Quality Management, Utilization Management and Contract Monitor staff meet on a regular basis to ensure monitoring and performance measures in the contract are upheld. This contract was approved by Health Services Personnel to ensure there is no conflict with labor relations.
On November 29, 2022, the Board of Supervisors approved Contract #24-681-94(7) with PH Senior Care, LLC (dba Pleasant Hill Manor), in an amount not to exceed $1,069,440, to provide augmented board and care services for mentally ill older adults, for the period from December 1, 2022 through November 30, 2023.
On August 8, 2023, the Board of Supervisors approved Contract Amendment Agreement #24-681-94(8) with PH Senior Care, LLC (dba Pleasant Hill Manor), effective August 1, 2023, to increase the payment limit by $55,700 to a new total payment limit of $1,125,140, with no change in the term December 1, 2022 through November 30, 2023.
Approval of Contract #24-681-94(9) will allow the contractor to continue providing augmented board and care services to mentally ill adults through November 30, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, county’s mentally ill adults needing augmented board and care will not have access to the contractor’s services which could result in increased wait times for services.