To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Participating Addendum with Caterpillar, Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a Participating Addendum with Caterpillar, Inc., in an amount not to exceed $600,000, for medium duty and compact construction equipment with related attachments, for use by Public Works Fleet Services, during the period of September 8, 2026 through April 17, 2027, under the terms of a cooperative purchasing contract awarded by Sourcewell, a State of Minnesota public agency, Countywide.
FISCAL IMPACT:
Product costs paid by the Fleet Internal Service Fund. (100% Fleet Internal Service Fund)
BACKGROUND:
Sourcewell is a State of Minnesota public agency that negotiates cooperative purchasing contracts after completing a competitive solicitation. The terms of those contracts are made available to public agencies participating in the Sourcewell cooperative purchasing program. Contra Costa Purchasing Services is requesting approval of a participating addendum for the purchase of medium duty and compact construction equipment with related attachments offered through Caterpillar, Inc. The County’s participating addendum incorporates the terms of a cooperative services contract awarded by Sourcewell, to Caterpillar, Inc. (Sourcewell Contract No. 020223-CAT). Approval of the participating addendum allows the County to obtain guaranteed pricing available through Sourcewell. The purchase will support Public Works Fleet Services with medium duty and compact construction equipment with related attachments, required by the department, while providing critical equipment with discounted prices and under favorable terms than without the Sourcewell cooperative purchasing contract.
CONSEQUENCE OF NEGATIVE ACTION:
Without a participating addendum under the Sourcewell cooperative purchasing contract the department would be paying full price for medium duty and compact construction equipment with related attachments.