To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #23-824 with Canto Software, Inc.
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-824 containing mutual indemnification with Canto Software, Inc., a corporation, in an amount not to exceed $40,000, to provide hosted digital asset management software for Contra Costa Health Services (CCHS) communication office, for the period from September 25, 2023 through September 24, 2025.
FISCAL IMPACT:
This contract will result in contractual service expenditures of up to $40,000 over a 2-year period and will be funded 100% by American Rescue Plan Act.
BACKGROUND:
This contract meets the needs of the county by providing a centralized content library for digital assets such as photos, videos, graphic design work, etc., enhancing the speed and efficiency with which the department can respond to requests concerning these assets and manage its new public-facing website. CCHS's communication office will use this Software as a Service (SaaS) platform to assist in the daily workflow regarding the creation of web, social media, and other digital assets. The platform will also store and archive digital public records, including approximately 3,600 (approx. 32GB of data) from a decommissioned website used by CCHS during the COVID-19 pandemic emergency response period. In May 2023, CCHS conducted a solicitation for these services. Of the four vendors contacted, Bynder.com, SmartSheet, BrandFolder, and Canto, two responded. Canto Software Inc’s Canto Platform was selected for its ease of use, searchable, secure system and approved by the Purchasing Agent.
Under contract #23-824, the parties will execute a Digital Asset Management Software as a Service Agreement and Order Form for the implementation, administration, and use of the platform, giving the County right to access and use the SaaS. Under the contract the County is obligated to indemnify Canto Software, Inc., for claims arising out of County’s breach of the agreement; third party claims that County Content infringes on any third party’s intellectual property rights; or County’s gross negligence or willful misconduct, and limits Canto's liability to an amount not to exceed the amount paid in the twelve months preceding such claim.
Approval of this new Contract #23-824 allows the contractor to provide services through September 24, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, it will impede the archiving and storage of public records related to the department’s COVID-19 pandemic website. It will also prevent the department from implementing its plan to store digital assets for use in its public communication work, affecting the efficiency of that work.
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I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. |
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ATTESTED: |
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Monica Nino, County Administrator and Clerk of the Board of Supervisors |
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By: |