To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Versaterm Public Safety US, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with Versaterm Public Safety US, Inc. in an amount not to exceed $74,376, and ACCEPT a Master Software and Services Agreement for maintenance and updates for the LIMS-plus, a Laboratory Information Management System used by the Office of the Sheriff Forensic Services Division, for the period February 13, 2025 through February 12, 2026.
FISCAL IMPACT:
Approval of this request will result in up to $74,376 in contractual service expenditures and will be funded 100% by the General Fund.
BACKGROUND:
Versaterm Public Safety US, Inc. (formally Justice Trax) supports LIMS-plus, a comprehensive case management tool used by the Office of the Sheriff Forensic Services Division, integrates evidence tracking, analytical results, forensic laboratory management and auditing, allowing the forensic laboratory control of all overall operations and casework management. Versaterm’s LIMS-plus offers multiple points of configuration to address the specific needs of all testing disciplines within the forensic laboratory. The system maintains historical data, workflow milestones and final work products. The continued use of this system ensures the timely release of case management information.
The department is seeking approval of this retroactive contract due to unintentional oversight caused by the substantial number of new contracts the Office of the Sheriff is currently handling.
The Master Software and Services Agreement includes mutual indemnification and limitation of liability provisions.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff Forensic Service Division’s laboratory will be unable to track evidence or create reports for casework.