To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, a purchase order amendment with Fire Facilities, Inc., to increase the payment limit by $6,896.38 to a new payment limit of $401,811.38 to cover additional costs related to the patented Law Enforcement Training Structure for the Office of the Sheriff at 11990 Marsh Creek Road, Clayton.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, an amendment to a purchase order with Fire Facilities, Inc. to increase the payment limit by $6,896.38 to a new payment limit of $401,811.38 for a sole source patented Law Enforcement Training Structure for the Contra Costa Office of the Sheriff (Sheriff’s Office) for use as a critical incident training structure for the Sheriff and other first responder agencies at their POST certified Law Enforcement Training Center at 11990 Marsh Creek Road, Clayton, CA.
FISCAL IMPACT:
An amount not to exceed $6,896.38. (100% Department funds from the Contra Costa County Office of the Sheriff)
BACKGROUND:
On October 8, 2024, the Board of Supervisors approved the purchase of a Law Enforcement Training Structure to be located at the Sheriff’s Range at their Law Enforcement Training Center at 11190 Marsh Creek Road, Clayton, CA for $369,640. On November 5, 2024, the Board of Supervisors approved an amendment to the purchase agreement increasing the amount to $394,915.
This action is to authorize a contract amendment to increase the purchase agreement amount by $6,896.38 for the material cost increase due to project delays.
The Sheriff’s Office operates the POST (Peace Officers Standards and Training) certified Law Enforcement Training Center as both an agency and a regional training resource for the Sheriff and other local, state, and federal law enforcement and first responder agencies.
Funds for the purchase of the Law Enforcement Training Structure are part of a total budget of $954,234 allocated by the Sheriff’s Office to be paid out of its department funds.
CONSEQUENCE OF NEGATIVE ACTION:
Without the Board of Supervisors’ approval, the training tower likely cannot be fabricated for delivery. If the Board does not approve the purchase order for the Law Enforcement Training Structure, the County will not be able to provide the unique training opportunities afforded by having such a structure. Lost opportunities would include the ability to provide the County law enforcement personnel and first responders with training to acquire relevant specialized skills on a collaborative, standardized, affordable basis and to host other local, state, and federal law enforcement agencies and first responders in developing skills utilizing such a facility.