To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: PROPOSED PUBLIC HOUSING COMMUNITY ROOM AND FACILITIES USE POLICY
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE the proposed Community Room and Facilities Use Policy for public housing communal facilities.
BACKGROUND:
HACCC maintains community rooms and communal exterior spaces at various public housing sites for the benefit of residents and the surrounding community. These facilities provide valuable space for resident activities, educational programming, community services, meetings, and private gatherings.
To promote consistent administration, equitable access, and proper stewardship of these shared facilities, HACCC has developed a Community Room and Facilities Use Policy establishing guidelines for use of community rooms and communal exterior spaces during open hours by residents and approved local organizations, as well as procedures for reserving and renting the spaces for private events.
The policy addresses eligibility, priorities for use, scheduling and reservation, community room rules, cleaning responsibilities, deposits and fees, and insurance requirements where applicable. The policy is intended to expand beneficial use of community facilities while preserving safe and orderly operations for residents.
This action provides the Board of Commissioners with a report on the Community Room Use Policy for public housing community facilities.
FISCAL IMPACT:
Implementation of the Community Room and Facilities Use Policy may generate limited revenue through rental fees for approved private events. Any associated administrative or maintenance costs are expected to be absorbed within the normal operations of the Public Housing Program.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve the proposed or amended guidelines for community room use, then inconsistent access, scheduling conflicts, misuse of facilities, and increased operational risks may occur. HACCC may also lose opportunities to support resident programming and community partnerships.