To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Contract with FireStats for a Hosted Solution for Fire/EMS CAD Data
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with FireStats, LLC in an amount not to exceed $90,000 for the hosting, analysis, and reporting of computer aided dispatch data and related consulting services for the period October 1, 2024 through September 30, 2026.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
FireStats, LLC is a nationally recognized expert in the reporting and analysis of fire service data. The company offers a proprietary business intelligence software platform designed for comprehensive analysis and reporting of Computer-Aided Dispatch (CAD) data. In addition to providing the software, FireStats delivers ongoing support to designated Fire District personnel to ensure effective utilization and understanding of the tools and associated data.
The contractor hosts CAD data and software on a secure third-party server, which enables cost savings for the Fire District by eliminating the need for internal system implementation. To maintain continuity and enhance the effectiveness of data analysis and reporting, the District recommends approval of a new two-year contract for FireStats’ services.
The contract requires that the Fire District defend and indemnify the contractor from any and all third-party suits, claims, or liabilities, including attorney fees, costs, or expenses that are claimed to have occurred as a result of the Fire District’s negligence and not arising from any negligence or willful misconduct by the contractor in performance of the contract.
The District is requesting approval of this contract with a start date of October 1, 2024 as there were delays with invoicing. FireStats LLC had recent support staff changes, which caused delays and inconsistencies with their invoicing schedule. Upon reviewing the latest invoices, it was discovered that the contract had lapsed. However, the contractor continues to provide services in good faith and this agreement allows the Fire District to pay the vendor for services rendered.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the District will have to identify alternative means to analyze and accurately report performance data effectively. Additionally, the ability to establish and monitor appropriate benchmark standards for incident response will be limited.