To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Payment Limit Increase in Contract #23-775-2 with The Staywell Company, LLC.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Order Form #23-775-2 with The Staywell Company, LLC., a limited liability company, effective April 1, 2024, to increase the payment limit of Contract #23-775 (as amended by Amendment/Extension 23-775-1) by $127,904, from $490,654 to a new payment limit of $618,558, with no change in the term of April 1, 2023 through March 31, 2028 for additional hosted content, products and services regarding patient education for Contra Costa Health.
FISCAL IMPACT:
Approval will result in additional annual expenditures of up to $127,904 and will be funded as budgeted by the department in FYs 2024-28, by 100% Hospital Enterprise Fund I.
BACKGROUND:
This contract meets the needs of Contra Costa Health (CCH) by providing Fast Healthcare Interoperability Resources (FHIR). Krames On FHIR® is a patient education platform combining an application and solution suite delivering education to clinicians and patients at the point of care where it has the best chance to help improve patient outcomes. Krames On FHIR® is utilized to synthesize patient education within the department. CCH began contracting with this vendor in 2005.
On December 13, 2022, the Board of Supervisors approved Contract #23-775 with The Staywell Company, LLC., in an amount not to exceed $473,561 for the provision of Krames On FHIR® and Krames On-Demand® hosted content, products, and services regarding patient education for CCH, for the period from December 15, 2022 through December 14, 2027.
On August 15, 2023, the Board of Supervisors approved Contract Amendment/Extension #23-775-1 with The Staywell Company, LLC., effective April 30, 2023, to increase the payment limit by $17,903 to a new payment limit of $490,654 for additional hosted content, products, and services regarding patient education for CCH and to extend the termination date from December 14, 2027 to March 31, 2028.
Approval of this action will allow the parties to execute Order Form #2 under the existing terms and conditions for the contractor to provide additional hosted content and services regarding its Consumer Health Library and Base Video Library module(s) through March 31, 2028.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, CCH will not have access to the additional hosted content pertaining to patient point-of-care, which may adversely affect patient care and outcomes.