To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with PlayCore Wisconsin, Inc. d/b/a GameTime, a Wisconsin Corporation, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with PlayCore Wisconsin, Inc. d/b/a GameTime, effective November 30, 2025, to extend the term through November 30, 2027, with no change to the payment limit, for on-call playground equipment services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (No fiscal impact)
BACKGROUND:
The Public Works Department, Facilities Services Division is responsible for the maintenance and upkeep of all County sites and properties. PlayCore Wisconsin, Inc. d/b/a GameTime provides repairs and replacement to a variety of playground equipment, synthetic playground surfaces, accessories, and other amenities. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities.
The Public Works Department conducted a formal solicitation for on-call playground equipment services. All bids were collected via BidSync #2205-566 and PlayCore Wisconsin, Inc. d/b/a GameTime was the lowest, responsive, and responsible contractor awarded for this contract. The Board approved a contract with PlayCore Wisconsin, Inc. d/b/a GameTime in an amount not to exceed $1,200,000, for the period December 1, 2022 through November 30, 2025.
Facilities Services is requesting Amendment No. 1 with PlayCore Wisconsin, Inc. d/b/a GameTime to be approved, extending the term through November 30, 2027 to ensure the County has continued access to the Contractor’s services.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 1, on-call playground equipment services at various County sites and facilities with PlayCore Wisconsin, Inc. d/b/a GameTime will discontinue and future services for the upcoming fiscal year will not be completed.