To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-697-0 (Admin) SAP Business Objects with Carahsoft Technology Corp.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director a Purchase Order with Carahsoft Technology Corp., in an amount not to exceed $360,307 for the purchase of SAP Business Objects Enterprise maintenance and support for the period July 29, 2025 through July 28, 2028.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund; of which 32% budgeted in FY25/26, 33% will be budgeted in FY26/27, and 35% will be budgeted in FY27/28.
BACKGROUND:
The Employment and Human Services Department (EHSD), seeks to renew the license for SAP Business Objects Enterprise which is used for Management Reporting by Child and Family Services and Workforce Services bureaus. This product ensures proper security updates, software support, and generates over 800 management reports on all aspects of EHSD’s business in the course of a month.
Routine tech support and software patches are needed to optimize the product’s reliability and address complex issues associated with the reporting needs. This Purchase Order is subject to the terms of SAP’s General Terms and Conditions for SAP Software and Support which includes a limitation of liability capping liability at the amount of license fees paid for the Software directly causing the damages. The vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be limited in having a secure and reliable management reporting service for the public.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.