To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #25-118-2 with Bay Area Community Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #25-118-2 with Bay Area Community Services, Inc., a non-profit corporation, in an amount not to exceed $963,606 to provide rapid re-housing, homeless prevention and shallow subsidy services to individuals and families experiencing homelessness or at risk of homelessness in Contra Costa County, for the period July 1, 2025 through June 30, 2026.
FISCAL IMPACT:
Approval of this Contract will result in additional budgeted expenditures up to $963,606 funded by 25% Housing and Homeless Incentive and Prevention (HHIP) funds and 75% by Measure X Housing funds.
BACKGROUND:
This Contract meets the social needs of county’s population by providing rapid re-housing, homeless prevention, and shallow subsidy services to the homeless population in Contra Costa County. These services include case management which will assist participants with food assistance, substance use treatment, education and training, employment and benefits assistance, health care, mental health counseling, childcare, and credit repair. Rapid re-housing services also include providing financial assistance for security deposits, utility deposits/payments, moving costs, hotel/motel vouchers, paid shelter costs, housing application and credit/background check fees, partial, tiered or full rental subsidies, to individuals and families experiencing homelessness or who are at risk of becoming homeless.
This Contract is entered into under and subject to the following legal authorities: California Government Code § 26227 and 31000. This contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld. This contractor has been a longstanding partner in previous projects, fostering a deep understanding of our organization's mission, values, and long-term objectives. Engaging them again will enable knowledge transfer, avoiding knowledge gaps and ensuring continuity in service delivery to vulnerable populations experiencing housing instability or homelessness. The request for proposal (RFP) was posted on October 4, 2024 and closed on November 22, 2024. Bay Area Community Services, Inc. was selected through the RFP process on March 3, 2025.
On December 12, 2023, the Board of Supervisors approved Contract #25-118 with Bay Area Community Services, Inc., in an amount not to exceed $2,681,135 for the provision of rapid re-housing, homeless prevention and shallow subsidy services to individuals and families experiencing homelessness or at risk of homelessness in Contra Costa County for the period October 1, 2023 through March 31, 2025.
On January 14, 2025, the Board of Supervisor approved Contract Amendment/Extension #25-118-1 with Bay Area Community Services, Inc., effective September 1, 2024, to increase the payment limit by $1,718,200 to a new payment limit of $4,399,335 and extend the term date from March 31, 2025 to June 30, 2025 for additional rapid re-housing, homeless prevention and shallow subsidy services to individuals and families experiencing homelessness in Contra Costa County.
Approval of Contract #25-118-2 will allow the Contractor to continue to provide rapid re-housing, homeless prevention and shallow subsidy services through June 30, 2026. This Contract is late due to prolonged negotiations for additional services and budget between the Division and Contractor.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, individuals and families will not receive available housing services further putting the health of those individuals and families and may increase the number of unhoused in the County.
CHILDREN’S IMPACT STATEMENT:
This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS).