To: Board of Supervisors
From: Diana Becton, District Attorney
Report Title: Postage Meter Blanket Purchase Order and Product Lease Agreement with Quadient Leasing USA, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the District Attorney, a blanket purchase order and a Product Lease Agreement with Quadient Leasing USA, Inc. in an amount not to exceed $5,000 for leasing a postage meter for the period March 31, 2025 through March 31, 2028.
FISCAL IMPACT:
Approval of this action will result in an expenditure up to $5,000 which is included in the Departmental FY24-25 budget.
BACKGROUND:
The District Attorney’s Office has an existing blanket purchase order with Quadient Leasing USA, Inc. for the lease of a postage meter at the DA’s office. The leased postage meter weighs the mail and prinst postage directly onto the mail. Leasing a postage meter provides the DA with a discounted postage price and saves staff time instead of going to the post office. The existing blanket purchase order will expire on March 31, 2025. The Purchasing Agent needs to execute a new blanket purchase order on behalf of the District Attorney for the continued lease of a postage meter for the period March 31, 2025 through March 31, 2028 in an amount not to exceed $5,000.
The District Attorney’s Office also needs to execute a related Product Lease Agreement with Quadient Leasing USA, Inc. The Product Lease Agreement includes Limitations of Liability and indemnification for the County to hold Quadient harmless from any claims arising out of the performance under this agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Without executing the new blanket purchase order and the related Product Lease Agreement, the District Attorney’s Office cannot continue to lease a postage meter, which will incur higher cost for postage and will need to have staff spend more time going to the post office.