To: Board of Supervisors
From: Internal Operations Committee
Report Title: Triennial Advisory Body Review - Phase II Report and Recommendations for Changes to Advisory Body Training Requirements
☒Recommendation of the County Administrator ☒ Recommendation of Board Committee
RECOMMENDATIONS:
1. ACCEPT the 2024-2025 Triennial Review Phase II, Cycle 4 Report and specific recommendations as summarized below, to be implemented via the County Administrator’s Office:
a. DIRECT the County Administrator to continue implementation of Phase III of the fourth cycle of the Triennial Review process for the remaining advisory bodies.
b. DIRECT the following advisory bodies to ensure agendas are posted at the physical meeting location at least 96 hours in advance of the meeting:
i. Advisory Council on Equal Employment Opportunity
ii. Bethel Island Municipal Advisory Council
iii. Byron Municipal Advisory Council
iv. County Service Area P-2A Citizens Advisory Committee
v. County Service Area P-2B Citizens Advisory Committee
vi. County Service Area P-5 Citizens Advisory Committee
vii. Diablo Municipal Advisory Council
viii. East Richmond Heights Municipal Advisory Council
ix. Knightsen Town Advisory Council
c. DIRECT the In-Home Supportive Services Public Authority Advisory Committee to ensure that agendas include the physical meeting location address and the online meeting link.
d. REFER minor suggestions about supplemental material access agenda language and disclosures to the below advisory bodies. Supplemental material access language should state “Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the [meeting body name] less than 96 hours prior to that meeting are available for public inspection at [address where records are available], during normal business hours. Staff reports related to items on the agenda are also accessible online at [website address].
i. First 5 Children and Families Commission
ii. Kensington Municipal Advisory Council
iii. North Richmond Municipal Advisory Council
e. REFER minor suggestions about disability access agenda language and disclosures to the below advisory bodies. Disability access language should state “The [name of advisory body] will provide reasonable accommodations for persons with disabilities planning to attend [name of advisory body] meetings. Contact [staff name and contact information] at least [number] hours before the meeting.”
i. First 5 Children and Families Commission
ii. North Richmond Municipal Advisory Council
f. DIRECT the Family and Children’s Trust Committee to post agendas through Legistar.
g. DIRECT the In-Home Supportive Services Public Authority Advisory Committee and staff to develop specific recommendations to address the concerns identified in this report and provide an update to the Internal Operations Committee with a plan of action.
2. To simplify the advisory body appointee training requirements and to ensure that appointees receive and are kept current on information relevant to their offices:
a. REQUIRE that all three training courses (Brown Act, Ethics, and Implicit Bias) be renewed every two years for all County appointees to Board advisory bodies and for designated advisory body support staff to those bodies.
b. ACCEPT evidence of completion of comparable training from other jurisdictions within the most recent two years as satisfaction of the County’s training requirement for any of the courses.
c. DIRECT the Clerk of the Board to request a training compliance update as part of the annual survey of advisory bodies preparatory to the triennial advisory body review.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Board of Supervisors oversees and appoints members to approximately seventy-seven (77) advisory boards, commissions, and committees (bodies). These advisory bodies serve numerous governmental functions, some mandatory and others discretionary. In 2012, the Board of Supervisors adopted a regular, ongoing sunset review process formalized by Resolution No. 2012/261. This resolution was designed to ensure that every three years each advisory body is reviewed for compliance with a variety of policies.
The Internal Operations Committee oversees the Triennial Advisory Body Review and considers the report and recommendations from the County Administrator’s Office annually as a standing referral. The IOC received and approved the Phase II, Cycle 4 report on May 27, 2025 and forwards the report and recommendations to the Board’s consideration today.
Since the Triennial Review process was installed in 2012, three full rounds of review have been completed. The publishing of this Phase II, Cycle 4 report marks the middle of the fourth round of the Triennial Review and includes findings regarding 24 advisory bodies.
Summary of Cycle 4 Triennial Review Phases
|
Phase |
Completion Date |
Number of Bodies Included |
|
I |
2024 |
17 |
|
II |
2025 |
24 |
|
III |
2026 |
18 |
|
Excluded |
17 |
|
Net Bodies Added to Maddy Book* |
1 |
|
Total Bodies Listed in Maddy Book |
77 |
*Note: This category represents the number of advisory bodies that were recently added to the Maddy Book minus the number of advisory bodies that were removed from the Maddy Book. The recent additions are the Behavioral Health Board, the Phillips 66 Community Benefits Agreement Review Panel, and the Marathon Community Benefits Agreement Review Panel, and will be added to the next Triennial Review Cycle when they have had enough history to be reviewed. The advisory bodies that were removed are the Alcohol and Other Drugs Advisory Board and the Mental Health Commission.
A list of the seventeen (17) bodies excluded from the Triennial Review process is shown below. Most excluded bodies are not reviewed due to full governing independence from the County, such as the East Bay Regional Park District’s own Parks Advisory Committee. A rationale for exclusion is noted for each, including if the body is independent, an ad hoc (temporary) body and thus excluded by Resolution 2012/261, or is not a true “Maddy” body. A body that is indicated below as “Not Maddy” is a body that is advisory to a body other than the Board of Supervisors, or a body to which the Board of Supervisors does not make appointments but is listed in the Boards & Commissions Database (Maddy Book) to improve public awareness and access to the body’s meetings.
|
Bodies Excluded from Triennial Review Cycle 4 |
Rationale |
|
1. |
Ad Hoc African American Holistic Wellness Hub |
ad hoc |
|
2. |
Assessment Appeals Board |
Independent |
|
3. |
Community Advisory Board on Public Safety Realignment |
Not Maddy |
|
4. |
Community Corrections Partnership |
Independent |
|
5. |
Community Corrections Partnership - Executive Committee |
Independent |
|
6. |
Contra Costa County Employees Retirement Association |
Independent |
|
7. |
Contra Costa Transportation Authority Citizens Advisory Committee |
Independent |
|
8. |
CCTA Bicycle and Pedestrian Advisory Committee |
Independent |
|
9. |
County Connection Citizens Advisory Committee |
Independent |
|
10. |
Countywide Redevelopment Oversight Board |
Independent |
|
11. |
Developmental Disabilities Council |
Not Maddy |
|
12. |
East Bay Regional Park District Park Advisory Committee |
Independent |
|
13. |
Housing Authority |
Independent |
|
14. |
Mosquito & Vector Control District Board of Trustees |
Independent |
|
15. |
Regional Measure 3 Independent Oversight Committee |
Independent |
|
16. |
Tri-Delta Transit Authority Board of Directors |
Independent |
|
17. |
Western Contra Costa Transit Authority Board of Directors |
Independent |
LIST OF ADVISORY BODIES IN PHASE II
Twenty-four (24) bodies are included in Phase II, which was last completed in 2022. These advisory bodies are divided between five (5) mandatory bodies and nineteen (19) discretionary bodies.
Mandatory Commissions or Committees
Mandatory commissions are those required under state or federal law. The following five advisory bodies are considered mandatory and must be operated:
• Contra Costa County Planning Commission
• First 5 Contra Costa Children and Families Commission
• In-Home Supportive Services Public Authority Advisory Committee
• Local Child Care & Development Planning Council
• Mental Health Commission
Discretionary Commissions or Committees
Discretionary commissions are created by the Board of Supervisors on a voluntary basis. Many discretionary bodies were created to address community needs and solicit further resident engagement. The bulk of discretionary bodies included in this review cycle fall into two categories: citizen advisory committees for County Service Areas and Municipal Advisory Councils that provide representation for unincorporated communities. These bodies were established by the Board of Supervisors pursuant to the authority granted by Section 31010 of the California Government Code. Additionally, three bodies in this phase fall into other categories and are listed below under “Other Discretionary Bodies”.
County Service Area Citizen Advisory Committees
• County Service Area P-2A (Blackhawk) Citizens Advisory Committee
• County Service Area P-2B (Alamo) Citizens Advisory Committee (Alamo Police Services Advisory Committee)
• County Service Area P-5 (Roundhill) Citizens Advisory Committee
• County Service Area P-6 (Discovery Bay) Citizens Advisory Committee
Municipal Advisory Councils (MACs) and Town Advisory Council (TAC)
• Alamo Municipal Advisory Council
• Bay Point Municipal Advisory Council
• Bethel Island Municipal Advisory Council
• Byron Municipal Advisory Council
• Diablo Municipal Advisory Council
• East Richmond Heights Municipal Advisory Council
• El Sobrante Municipal Advisory Council
• Kensington Municipal Advisory Council
• Knightsen Town Advisory Council
• North Richmond Municipal Advisory Council
• Pacheco Municipal Advisory Council
• Rodeo Municipal Advisory Council
Other Discretionary Bodies
• Advisory Council on Equal Employment Opportunity
• Council on Homelessness
• Family & Children's Trust Committee
Required Training for AB Appointees. At the March IOC meeting, Supervisor Burgis requested information about the current training requirements for County appointees to advisory bodies. The current training requirements are:
|
Training |
Requirement |
Renewal Requirements |
|
Brown Act (1 hour) |
Within 90 days of appointment |
None |
|
Ethics (self-paced, 1-2 hrs) |
Within 90 days of appointment |
Every two years for appointees that receive stipends or expense reimbursement |
|
Implicit Bias (7-part series, 1 ½ - 2 hrs) |
Within 90 days of appointment |
Every two years for all appointees |
The County presents the Brown Act training, whereas the Ethics and Implicit Bias training are hosted online by a third party. All the training is presently provided at no cost aside from staff time to ensure compliance and produce the Brown Act training, which must be updated periodically. The current training certification process requires advisory bodies to keep all original training certification for appointees with their files. They have the option of either forwarding a copy to CoB or including the certifications with their annual report to demonstrate compliance.
Since the previous Triennial Review, several changes have occurred, including the addition of three new advisory bodies (the Behavioral Health Board, the Phillips 66 Community Benefit Agreement Review Panel, and the Marathon Community Benefits Agreement Review Panel), the implementation of a new agenda platform, Legistar, which is accessed through the new public facing InSite page, <https://contra-costa.legistar.com/Calendar.aspx> and the continued implementation of hybrid meeting access which was first reviewed in last year’s Triennial Review. Unless otherwise noted, all advisory bodies reviewed in this phase are compliant with the requirement to provide hybrid meeting access for the public, unless they are exempt from the policy (as is the case for “district specific” bodies such as Municipal Advisory Councils and County Service Areas). The Legistar implementation has ensured that all county agendas are uniform and are accessible from one location. Additionally, the Legistar system has increased compliance with the requirements to include disability access and supplemental material information on agendas, given the ability to automatically import the required text to agenda templates.
FINDINGS
Summary of Findings for Phase II
Staff to bodies included in Phase II were asked to complete a survey, which was reviewed and signed by the advisory body chairperson. Staff from the Clerk of the Board then reviewed the materials and surveys submitted. Clerk of the Board staff also conducted research to confirm whether the bodies are following hybrid meeting and agenda posting requirements, as well as whether or not advisory bodies are posting agendas through Legistar. Staff also reviewed the contents of agendas for compliance with several policies, such as including information about disability access and access to supplemental materials, and opportunities for public comment. Staff also reviewed the agendas for whether the agenda descriptions were adequate for a layperson or outsider to understand what would be discussed at the meeting.
Unless highlighted in the recommendations, no changes to bylaws, membership requirements, or seat structure are currently recommended. This report includes a description of advisory bodies in the Phase II review, along with a summary of comments or recommendations from the Clerk of the Board and the County Administrator’s Office.
Mandatory Bodies
Contra Costa Planning Commission
The Planning Commission was established under state law to implement the planning power of the county. The Planning Commission develops or approves land use plans, development initiatives, planning programs, and permit applications, among other duties. The Planning Commission was established in the County Ordinance Code, Section 26-2, pursuant to Chapters 3 and 4 of Title 7 of the California State Government Code.
Staff Comments/Recommendations
Staff for the Planning Commission report that two (2) staff members from the Department of Conservation and Development provide around four (4) hours of staff support per week. The Planning Commission appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
First 5 Contra Costa Children and Families Commission
The First 5 Commission works to support early childhood development through a strategic plan developed pursuant to the California Children and Families First Act of 1998, an initiative Constitutional Amendment approved by the voters as Proposition 10. Contra Costa County established the First 5 Children and Families Commission with Board Resolution No. 98/46.
Staff Comments/Recommendations
Staff for the First 5 Commission notes that the ongoing decline of Proposition 10 revenue due to the decreased consumption of tobacco products in California, as well as Proposition 31 which banned flavored vapes, are the biggest challenges the commission faces in sustaining ongoing efforts for early childhood services and systems. They also report that twenty-seven staff (27) members from First 5 Contra Costa provide about two (2) hours of staff support per week. Since First 5 is an independent body staffed externally, they post agendas on their website which is linked from Legistar’s public facing InSite page. Staff for the Clerk of the Board’s Office recommend minor changes to the current agendas to ensure that they include information about disability access and how the public can access supplemental materials, so as to be in compliance with the Brown Act and Better Government Ordinance.
In-Home Supportive Services Public Authority Advisory Committee
This body serves as an advisory council to the In-Home Support Services (IHSS) Public Authority, which is administered by the Employment and Human Services Department (EHSD). IHSS provides specialized support services to residents who are frail, elderly, blind, or disabled. Public Authority has an advisory committee whose membership is composed of individuals who are current or past users of personal assistance services paid for through public or private funds and professional representatives from the community.
Staff Comments/Recommendations
Staff for the IHSS Public Authority Advisory Committee reports that three (3) staff members from the Employment and Human Services Department provide support for the body, but no time estimate was provided as the committee has had difficulty with attendance and hasn’t held a meeting in the past three (3) years. Staff reports that participation in the committee rapidly declined during the COVID-19 pandemic, especially because members of the committee “are generally older adults, some of whom are IHSS recipients . . . mak[ing] them particularly vulnerable to illness” and unable to attend in- person meetings. At the time the Triennial Review was submitted staff reported that 6 out of 11 seats were filled. At the time of this report, that number has fallen to 4 out of 11 seats, meaning the committee cannot currently reach quorum to hold a meeting. Staff for the Clerk of the Board’s Office notes that the committee is currently posting cancellation notices through Legistar, but the agendas posted on the IHSS website from previous years do not include the locations of the meetings. Staff for the Clerk of the Board’s Office recommend that committee staff increase recruitment efforts, ensure committee members are aware of remote attendance options as outlined in various previous memos to advisory body staff, and consider the possibility of revising the bylaws to reduce the number of seats on the committee. Staff also recommend ensuring that both a physical and virtual meeting location is included in all agendas.
Local Planning and Advisory Council for Early Care and Education
The mission of the Contra Costa County Local Planning and Advisory Council for Early Care and Education (LPC) is to promote quality childcare through community assessment, advocacy,
resource development, and collaboration with other organizations. The LPC coordinates programs and services affecting early childcare and education, including recommendations for the allocation of federal funds to local early childcare and education programs.
Staff Comments/Recommendations
As was reported in the previous Triennial Review, staff for the LPC reports that the council has had difficulty filling the Child Care Consumer Seats and difficulty meeting quorum. Staff suggests potentially extending the requirement of having received child care services within the past 36 months to the past 60 months, or to further explore options for remote attendance. Staff also reports that two (2) staff members provide about twenty (20) hours of staff support to the body per week. The LPC appears to be functioning as intended and in compliance with the county’s administrative policies. The LPC is staffed by an external agency (the Contra Costa Office of Education) and is therefore posting agendas on their own site, which is linked from Legistar’s public facing InSite page. Staff for the Clerk of the Board’s Office do not recommend any changes to the Local Planning Council at this time, aside from exploring potential ways to address the membership challenges, as noted above.
Mental Health Commission
The Contra Costa County Mental Health Commission was established by order of the Board of Supervisors on June 22, 1993, pursuant to the Welfare & Institutions Code Section 5604, also known as the Bronzan-McCorquodale Act. The primary purpose of the commission is to serve in an advisory capacity to the Board of Supervisors and to the Mental Health Division and its staff. Commissioners are appointed by members of the Board of Supervisors from each of the five districts for a term of three years. Each district has a consumer of mental health services, family member, and an at-large representative on the commission. The Board of Supervisors established the Mental Health Commission in actions taken on June 22, 1993 (Board Agenda Item 06/22/93_I.O.5)
Staff Comments/Recommendations
At their meeting on December 17, 2024, the Board of Supervisors received a report that recommended combining the Mental Health Commission and the Alcohol and Other Drugs Advisory Board into a new Behavioral Health Board. The new Behavioral Health Board was subsequently established, and the Mental Health Commission has ceased operations and was formally sunset by board action on May 13, 2025. Staff reported that one (1) staff member provided about forty (40) hours of staff support for the body per week. Over the period of the Triennial Review, the Mental Health Commission appeared to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office recommend no further action.
Discretionary Bodies
County Service Area Citizen Advisory Committees
Alamo Polices Services Advisory Committee (County Service Area P-2 Zone B Citizens Advisory Committee)
The Alamo Polices Services Advisory Committee advises the Board of Supervisors and the Sheriff's Department on the needs of the Alamo community for police services.
Staff Comments/Recommendations
Staff for the Alamo Police Services Advisory Committee reports that one (1) staff member provides about two (2) hours of staff support for the body per week. Staff for the Clerk of the Board’s Office recommend ensuring that agendas are posted at the physical meeting location.
County Service Area P-2A (Blackhawk) Citizens Advisory Committee
The County Service Area (CSA) P-2A Citizens Advisory Committee advises the Board of Supervisors on the needs of the Blackhawk community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, litter control, and other issues.
Staff Comments/Recommendations
Staff for the CSA P-2A Citizens Advisory Committee reports that they expect a budget shortfall in Fiscal Year 28/29 and they are exploring a request to increase the parcel tax in order to maintain current levels of police coverage. Staff reports that one (1) staff member provides around two (2) hours of staff support to the body per week. Staff for the County Administrator’s Office notes that the body currently doesn’t have bylaws and that developing them could be helpful. Staff for the Clerk of the Board’s Office recommend ensuring that agendas are posted at the physical meeting location.
County Service Area P-5 (Roundhill) Citizens Advisory Committee
The County Service Area P-5 Citizens Advisory Committee advises the Board of Supervisors regarding community concerns about public protection within the district boundaries, which lie within the Roundhill area of the unincorporated community of Alamo.
Staff Comments/Recommendations
Staff for the County Service Area P-5 Citizens Advisory Committee reports that one (1) staff member provides about two (2) hours of staff support per week to the body. Staff for the County Administrator’s Office notes that the body currently doesn’t have bylaws and that developing them could be helpful. Staff for the Clerk of the Board’s Office recommend ensuring that agendas are posted at the physical meeting location.
County Service Area P-6 (Discovery Bay) Citizens Advisory Committee
The County Service Area P-6 Citizens Advisory Committee creates reports and recommendations to the Board of Supervisors on extended police protection services which includes, but is not limited to, enforcement of the State Vehicle Code where authorized by law, crime prevention, and litter control.
Staff Comments/Recommendations
Staff for the County Service Area P-6 Citizens Advisory Committee reports that one (1) staff member provides around one (1) hour of staff support for the body per week. They also report that the committee has had difficulty recruiting and retaining members, though currently all seats are filled. Staff for the County Administrator’s Office notes that the body currently doesn’t have bylaws and that developing them could be helpful.
Additionally, conducting community outreach would be helpful for increasing meeting and membership engagement. The committee appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Municipal Advisory Councils (MACs) and Town Advisory Council (TAC)
Alamo Municipal Advisory Council
The Alamo Municipal Advisory Council advises the Board of Supervisors on issues and concerns related to county services provided to the unincorporated area of Alamo.
Staff Comments/Recommendations
Staff for the Alamo MAC reports that one (1) staff member provides around twenty (20) hours of staff support to the body per week. The Alamo MAC appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes.
Bay Point Municipal Advisory Council
The Bay Point MAC advises the Board of Supervisors or other local government agencies on issues and concerns related to the unincorporated area of Bay Point.
Staff Comments/Recommendations
Staff for the Bay Point MAC reports that one (1) staff member provides around one (1) hour of staff support to the body per week. The Bay Point MAC appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Bethel Island Municipal Advisory Council
The Bethel Island MAC advises the Board of Supervisors or other local government agencies on issues and concerns related to the unincorporated area of Bethel Island.
Staff Comments/Recommendations
Staff for the Bethel Island MAC reports that one (1) staff member provides around fifteen
(15) hours of staff support for the body per week. Staff for the Clerk of the Board’s Office recommends ensuring that meeting agendas are posted at the physical meeting location.
Byron Municipal Advisory Council
The Byron Municipal Advisory Council advises the Board of Supervisors on issues and concerns related to the unincorporated area of Byron.
Staff Comments/Recommendations
Staff for the Byron MAC reports that one (1) staff member provides around two (2) hours of staff support for the body per week. They also note that members of the community have noted concerns about various issues such as fire and flood prevention and they have worked with staff from various departments to address these. Staff for the Clerk of the Board’s Office recommends ensuring that meeting agendas are posted at the physical meeting location.
Diablo Municipal Advisory Council
The Diablo Municipal Advisory Council’s purpose is to advise the Board of Supervisors, County Planning Commission, and the Zoning Administrator on land use issues and other concerns affecting the unincorporated community of Diablo.
Staff Comments/Recommendations
Staff for the Diablo MAC reports that two (2) staff members provide around two (2) hours of staff support for the body per week. Staff for the Clerk of the Board’s Office recommends ensuring that meeting agendas are posted at the physical meeting location.
East Richmond Heights Municipal Advisory Council
The East Richmond Heights MAC was created to advise the Board of Supervisors or other local government agencies on issues and concerns related the unincorporated community of East Richmond Heights.
Staff Comments/Recommendations
Staff for the East Richmond Heights MAC reports that one (1) staff member provides around five (5) hours of staff support for the body per week. Staff also notes that the advisory body has been working on increasing visibility of the MAC by encouraging meeting attendance and engagement. Staff for the Clerk of the Board’s Office recommends ensuring that meeting agendas are posted at the physical meeting location.
El Sobrante Municipal Advisory Council
The El Sobrante MAC provides input to the Board of Supervisors, the County Planning Commission, and the Zoning Administrator on land use issues and other concerns affecting the unincorporated community of El Sobrante.
Staff Comments/Recommendations
Staff for the El Sobrante MAC reports that one (1) staff member provides between five (5) and eight (8) hours of staff support for the body per week. They also report that the advisory body would benefit from further clarification regarding the scope of their review for land- use applications. The El Sobrante MAC appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Kensington Municipal Advisory Council
The Kensington MAC advises the Board of Supervisors, County Planning Commission, and the Zoning Administrator on land use issues and other concerns affecting the unincorporated community of Kensington.
Staff Comments/Recommendations
Staff for the Kensington MAC reports that one (1) staff member provides between two (2) and four (4) hours of staff support to the body per week. Staff for the Clerk of the Board’s Office recommend minor changes to the current agendas to ensure they include information about how the public can access supplemental materials, so as to be in compliance with the Brown Act and Better Government Ordinance.
Knightsen Town Advisory Council
The Knightsen TAC advises the Board of Supervisors on land use and planning matters affecting the community of Knightsen and may represent the Knightsen community before the Board of Supervisors, the East County Regional Planning Commission, the Zoning Administrator and the Local Agency Formation Commission on proposed boundary changes affecting the community. Effective February 26, 2019, the Board of Supervisors has separated the Knightsen TAC members from the Knightsen Community Services District (Resolution No. 2019/58).
Staff Comments/Recommendations
Staff for the Knightsen TAC reports that one (1) staff member provides around six (6) hours of staff support for the body per week. They also report that they have experienced difficulty recruiting and retaining members. Staff for the Clerk of the Board’s Office recommends ensuring that meeting agendas are posted at the physical meeting location.
North Richmond Municipal Advisory Council
The North Richmond MAC advises the Board of Supervisors on issues and concerns affecting the unincorporated community of North Richmond.
Staff Comments/Recommendations
Staff for the North Richmond MAC reports that one (1) staff member provides around two
(2) hours of staff support for the body per week. They also report that the advisory body members are interested in learning more about the planning permit process. Staff for the Clerk of the Board’s Office recommend minor changes to the current agendas to ensure that they include information about disability access and how the public can access supplemental materials, so as to be in compliance with the Brown Act and Better Government Ordinance.
Pacheco Municipal Advisory Council
The purpose of the Pacheco MAC is to advise the Board of Supervisors on services which are or may be provided to the community by the county or other government agencies.
Staff Comments/Recommendations
Staff for the Pacheco MAC reports that one (1) staff member provides around five (5) hours of staff support to the body per week. The Pacheco MAC appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Rodeo Municipal Advisory Council
The Rodeo MAC makes recommendations to the Board of Supervisors on issues and concerns related to county services provided to the unincorporated area of Rodeo.
Staff Comments/Recommendations
Staff for the Rodeo MAC reports that two (2) staff members provide around five (5) total hours of staff support for the body per week. The Rodeo MAC appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Other Discretionary Bodies
Advisory Council on Equal Employment Opportunity
The Advisory Council on Equal Employment Opportunity assists with the implementation of the County's Equal Employment Opportunities and Contracting Programs and serves as an advisory committee to the Board of Supervisors.
Staff Comments/Recommendations
Staff for the Advisory Council on Equal Employment Opportunity reports that two (2) staff members provide around fifteen (15) hours of staff support to the body per week. They also note that meeting quorum has been difficult due to the in-person meeting requirements. Staff for the Clerk of the Board’s Office recommend ensuring that meeting agendas are posted at the physical meeting location, and that agendas include the meaning of acronyms.
Council on Homelessness
The Contra Costa Council on Homelessness provides advice and input on the operations of homeless services, program operations, and program development efforts in the county. Further, the Council on Homelessness establishes the local process for applying, reviewing, and prioritizing project applications for funding in Homeless Assistance Grant Competitions, including the Continuum of Care Program and the Emergency Solutions Grant Program. The Contra Costa Council on Homelessness provides a forum for the Continuum of Care to communicate about the implementation of strategies to prevent and end homelessness. The purpose of the forum is to educate the community on homeless issues, and advocate federal, state, county, and city policy issues that affect people who are homeless or at-risk of homelessness.
Staff Comments/Recommendations
Staff for the Council on Homelessness reports that one (1) main staff person and four (4) support staff persons provide around five (5) hours of staff support to the body per week. They also report that the in-person requirement creates challenges for their members, “particularly those in the Lived Experience, Community Members, and Youth Representative seats”. They also report challenges with one-time funding. The Council on Homelessness appears to be functioning as intended and in compliance with the county’s administrative policies. Staff for the Clerk of the Board’s Office do not recommend any changes at this time.
Family & Children’s Trust Committee
The Family and Children’s Trust Committee (FACT) was established in 1985 by the Board of Supervisors to make funding recommendations on the allocation of specific funds for the prevention and treatment of child abuse and neglect and supportive services for families and children. Funding for FACT supported projects derive from federal and state program legislation, and donations to the county’s Family and Children’s Trust Fund.
Staff Comments/Recommendations
Staff for the Family & Children’s Trust Committee reports that three (3) staff members provide around fourteen (14) hours total per week providing staff support to the body, including agenda/agenda packet/minutes management; committee membership support; contract and demand management, handling and monitoring; Request for Proposal management, handling and monitoring; site visit management, handling and monitoring; reporting; and general oversight. They also report that the reduction in seats that went into effect in 2024 has helped to address quorum issues. Staff for the Clerk of the Board’s Office recommend posting agendas through Legistar so they are in the same location as all other county advisory bodies.
CONSEQUENCE OF NEGATIVE ACTION:
Negative action would fail to address issues of advisory body compliance with County policies.