To: Board of Supervisors
From: Greg Baer, Director of Airports
Report Title: Increase in payment limit and extend contract term on Consulting Services Agreement with Kimley-Horn and Associates
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Airports, or designee, to execute an amendment to the October 21, 2022, Consulting Services Agreement with Kimley-Horn and Associates, Inc., to increase the payment limit by $189,911 to a new payment limit of $637,799 and extend the contract term from December 31, 2023, to June 30, 2024, for ongoing work associated with the Buchanan Field Security Upgrade Project.
FISCAL IMPACT:
The increased costs will be funded through the Airport Enterprise Fund.
BACKGROUND:
Under a consulting services agreement dated October 21, 2022, Kimley-Horn and their sub-consultants are providing services for the Security Upgrade Project at Buchanan Field. The Board approved the initial design on February 2, 2021. Subsequently, the project has been subject to unforeseen challenges during the execution of the project. Primarily, project delays due to limited access to critical areas resulting from the adjacent terminal building project. The terminal project’s impact on this project also, at times, necessitated additional services and work beyond the original scope of Kimley-Horn’s agreement.
To satisfy the needs of the project and to accommodate the delays resulting from the terminal project, Airport Staff directed Kimley-Horn to complete the out of scope work necessary to complete the project. Through this Staff Report, the Board is being asked to, (1) approve an amendment to the consulting services agreement to increase the payment limit for Kimley-Horn to be paid for their work through project completion, and (2) approve the extension of the contract through June 30, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If approval of the increase in the payment limit is not approved, Kimley-Horn will not be paid for all the work they’ve performed thus far, and furthermore, will be unable to assist staff in the close-out phase of the project.