To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: Trash Hauling & Illegal Dumping
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa (HACCC), or designee, to execute a five-year contract with Cypress Landscape, expiring January 6, 2031, for trash hauling and illegal dumping cleanup services in an amount not to exceed $190,000 annually and $950,000 over the term of the contract.
BACKGROUND:
HACCC operates facilities and affordable housing communities throughout Contra Costa and requires a qualified contractor to provide trash hauling and illegal dumping cleanup services to help maintain safe, clean, and accessible properties.
To procure these services, HACCC issued a Request for Proposals (RFP). Five contractors submitted responsive proposals. Following the evaluation process, Cypress Landscape was determined to be the most qualified proposer, receiving the highest overall evaluation score and meeting all responsiveness and responsibility requirements.
Staff recommend that the Board authorize the Executive Director to award a contract to Cypress Landscape for trash hauling and illegal dumping cleanup services in an amount not to exceed $190,000 annually, for a total contract amount not to exceed $950,000 over a five-year term.
FISCAL IMPACT:
The anticipated annual cost of the contract is within the amount budgeted through the agency’s operating fund for trash hauling and illegal dumping cleanup services.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to award the contract to Cypress Landscape, HACCC will be required to procure these services through a non-competitive procurement method, which would not be cost-effective and would place the Agency in violation of HUD procurement regulations. Such non-compliance could result in HUD monitoring findings, required repayment of disallowed costs, delays in service delivery, and potential impacts on future funding or grant eligibility.