To: Board of Supervisors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Extension No. 2 of contract #4933800 with AP Triton, LLC.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a second contract amendment with AP Triton, LLC, to extend contract #4933800 through December 31, 2027, with no change to the payment limit of $260,000, to develop and facilitate an ambulance subcontractor Request for Proposals (RFP) process and response to County's Ambulance RFP for the District.
FISCAL IMPACT:
Approval of this request will result in FY25-26 budgeted expenditures of up to $260,000, which are 100% funded by the Fire District’s EMS Transport Fund.
BACKGROUND:
The Contra Costa County Fire Protection District intends to submit a response to the Contra Costa County Request for Proposals (RFP) to provide emergency ambulance services within Contra Costa County (the “County Ambulance RFP”). Under the first phase of this agreement, the contractor designed and developed an RFP for an ambulance subcontractor, assisted in the RFP process, and provided subject matter expertise and support with the contracting of a selected provider, in anticipation of an eventual response to the County Ambulance RFP.
Under the second phase of the agreement, which has not yet begun, the contractor will assist the District in developing its response to the County Ambulance RFP once the bidding process is initiated by the County. AP Triton, LLC has experience in fire-based emergency services, including ambulance and suppression-based emergency medical services (EMS), "alliance" and direct fire department emergency ambulance RFP development, communications, human resources, consolidations, public-private partnerships, labor/management relations, EMS billing, and financial cost recovery. The contractor also has prior experience in assisting the District with the 2015 RFP process to select our current emergency ambulance subcontractor.
The original contract was approved by the Board at its June 27, 2023, meeting. This board action is to extend the originally approved contract as a result of the work extending beyond the anticipated term of the original contract, with no increase in expenditure authority.
CONSEQUENCE OF NEGATIVE ACTION:
If the contract is not extended, the District will not be able to continue the work to prepare for the development of a response to the County Ambulance RFP.