To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Contract with AT&T Enterprises, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with AT&T Enterprises, LLC in an amount not to exceed $655,000 to provide professional services to install video conferencing equipment within Health Services Department conference rooms and to provide maintenance for the video conferencing equipment for the period of April 1, 2025, through March 31, 2028.
FISCAL IMPACT:
The cost for this will be charged to the Health Services Department Enterprise 1 Fund.
BACKGROUND:
The Department of Information Technology (DoIT) is assisting the Health Services Department to facilitate Phase III of an upgrade to the video conferencing platforms within twenty-one (21) conference rooms located in nine (9) Health Services worksite locations. AT&T, through its subcontractor, Interactive Digital Solutions (IDS) LLC, will provide the equipment, the professional services to install the equipment and a three (3) year maintenance agreement on the equipment. This is the third phase of the conference room upgrade project, which started in 2023, and is a result of the need to meet virtually due to the social distancing requirements caused by the pandemic.
In December of 2020, DoIT outreached to four (4) audio-visual experts including IDS to request information on audio-visual systems that could be installed within the County to aid in the face-to-face contact with others. Out of the four (4) companies that responded, IDS Solutions stood out from the rest due to their equipment’s ease of use, understandability, intuitiveness, expansion capabilities and adaptability, which aligned with the County’s needs. Over the last several years the County has partnered with IDS to improve Countywide communication through audio-visual integration which has been imperative to County operations and has become the new “normal” as a way of conducting business. This purchase is being made via sole source justification due to continuity of service as this is Phase III of the original project.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the ongoing conference room upgrade will be incomplete.