To: Board of Supervisors
From: Lori Cruz, Child Support Services Director
Report Title: Add one Executive Secretary and cancel one Administrative Services Assistant II; add two Clerk - Senior Levels and cancel two Child Support Assistants
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No. 26307 to add one (1) Administrative Services Assistant II (APVA) (represented) at salary plan and grade ZB5 1475 ($6,757-$8,213) and two (2) Clerk-Senior Level (JWXC) (represented) at salary plan and grade 3RX 1033 ($4,655-$5,945) and cancel one (1) Executive Secretary - Exempt (J3T5) (unrepresented) at salary plan and grade B85 1445 ($6,562-$7,796) position number 20226 and cancel two (2) Child Support Assistants (J9VA) (represented) at salary plan and grade 3RX 1001 ($4,350-$5,556) position numbers 15264 and 15265 effective August 7, 2024 in the Department of Child Support Services.
FISCAL IMPACT:
Upon approval, this action will increase costs in current fiscal year by $13,425 with ongoing annual costs increasing by $17,936. Positions are funded by allocations from the Federal Government at 66% and the State of California at 34%. No impact to the County General Fund.
BACKGROUND:
Due to emergent issues, one being staff leaving for locations better for their family life and most recently the unanticipated dismissal from probation, the department has determined the Administrative Services Assistant II is an essential need on the Business Administration team. Business Administration has been left with only one member for extended amounts of time in and has been unable to provide the necessary support to the department.
We have struggled to fill our receptionist positions with Child Support Assistants. Coverage with remote work schedules due to the department equitably applying the County’s remote work policy and attrition due to promotions have been challenging. These challenges require staff 3-4 levels higher than a CSA to staff reception for weeks at a time. This adjustment would offer greater flexibility to the department as we are faced with a thinning workforce due to reduced funding. The Clerk - Senior Level would differ from the current CSA positions in that they would not be allowed to work remotely and would take on more complex clerical responsibilities.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Department will not have the desired staffing levels aligned with its strategic plan goals and the Administration and Reception teams will not have adequate support.