To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment/Extension Agreement #23-860-2 with Duffygroup, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #23-860-2 with Duffygroup, Inc., a corporation, effective February 1, 2025, to amend Contract #23-860 (as amended by Amendment Agreement #23-860-1), to increase the payment limit by $190,000, from $190,000, to a new payment limit of $380,000 and extend the termination date from July 31, 2025 to July 31, 2026, for additional professional outreach and advisory services with regard to recruitment for the Health Services Department.
FISCAL IMPACT:
Approval of this Amendment/Extension will result in additional expenditures of up to $190,000 and will be funded as budgeted by the department 100% by Hospital Enterprise Fund I.
BACKGROUND:
Duffygroup, Inc, is specialized in healthcare executive recruitments and has the necessary expertise to perform recruitment services for the Health Services Department by reaching out to larger audiences to identify experienced healthcare executives for new and upcoming vacant positions. Contractor promotes the positions to potential candidates and ensures they are qualified. This reduces administrative work for the County and ensures the department interviews quality candidate. The department is currently building out the infrastructure and actively recruiting.
This Contract is entered into under and subject to the following legal authorities California Government Code §§ 26227 and 31000. Health Services Personnel approved this Contract to ensure no conflicts with labor relations. Division Contract monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld. Per Administrative Bulletin 600.3, this Contractor was approved by the Public Works Department's Purchasing Division on February 10, 2025.
In September 2024, the Purchasing Services Manager executed Contract #23-860 with Duffygroup, Inc., in an amount not to exceed $100,000, for the provision of professional outreach and advisory services with regard to recruitment for the Health Services Department for the period August 1, 2024 through July 31, 2025.
In January 2025, the Purchasing Services Manager executed Amendment Agreement #23-860-1 with Duffygroup, Inc., to increase the payment limit by $90,000 to a new total payment limit of $190,000 for additional for additional professional outreach and advisory services with no change in the term.
Approval of Amendment/Extension Agreement #23-860-2 will allow the Contractor to provide additional professional outreach and advisory services through July 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment/Extension is not approved, County will not have access to Contractor’s specialized healthcare executive recruitments and the department will experience delays in recruitment for critical vacant positions.