To: Board of Supervisors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Advertisement for Tenant Improvements for Contra Costa Regional Fire Communications Center at 2010 Geary Road, Pleasant Hill and Communications Division Offices at 2900 Dorothy Drive, Pleasant Hill
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Acting as the governing board of the Contra Costa County Fire Protection District:
1. APPROVE the design and bid documents, including the plans and specifications, for the remodel of the Contra Costa Regional Fire Communications Center located at 2010 Geary Road, Pleasant Hill and the Communications Division Offices at 2900 Dorothy Drive, Pleasant Hill.
2. AUTHORIZE the Fire Chief, or designee, to solicit bids to be received on or about February 22, 2024, and issue bid addenda, as needed, to clarify the bid documents, provided the changes do not significantly increase the cost estimate.
3. DIRECT the Clerk of the Board to publish, at least 14 days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
4. DIRECT the Fire Chief, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 days before the bid opening.
FISCAL IMPACT:
There is no fiscal impact to solicit bids. Once awarded, the remodel project will be funded 100% by the CCCFPD EMS Transport Fund.
BACKGROUND:
The Contra Costa Regional Fire Communications Center was originally constructed in 1966. Since then, call volume, number of on duty dispatchers and workload have grown significantly. In 2015, the EMS dispatching function was added to the center. We have simply outgrown this center. When headquarters moved to 4005 Port Chicago Highway in 2017, this created the possibility of the CCRFCC moving into this larger space to accommodate additional dispatchers and workstations. The long-term plan remains which involves moving many Fire District functions, including dispatch, to the former Concord Naval Weapons Facility. In reality this project is a decade away and has no identified funding. Therefore, this remodel and expansion is needed to bring the CCRFCC through the next decade. Eventually, the remodeled CCRFCC will provide value to the District as a back-up communications center once the new HQ campus comes to fruition. Once the former headquarters is improved for the Regional Fire Communications Center, the current outdated Communications Center at 2900 Dorothy Drive will be remodeled to accommodate the Communications Division Offices supporting the CCRFCC.
CONSEQUENCE OF NEGATIVE ACTION:
If the advertisement is not approved, the project will not be constructed, impacting future efficiency and capabilities of dispatch and services the area.