To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: #38-910-25 We Care Services for Children State Preschool Services Amendment
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee

RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with We Care Services for Children to increase the payment limit, effective July 1, 2025, by $56,228, to a new payment limit of $672,630 as a result of a rate increase for the Cost of Care Plus Program and a decrease in the number of California State Preschool Program Part-Day operational days with no change to the contract period July 1, 2024 through June 30, 2026.
FISCAL IMPACT:
100% State funded (California Department of Education), of which $56,228 is budgeted in FY 25/26.
BACKGROUND:
Contra Costa County receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. To provide a wider distribution of services to County residents, the County contracts with a number of community-based organizations. This contract with We Care Services for Children will provide childcare services for 24 children enrolled in the childcare program. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
On October 22, 2024 the Board of Supervisors approved Consent Item C.33 for the renewal of this contract in the amount of $616,402.
We Care Children Services reduced their days of operation from 196 days in FY24-25 to 189 for FY25-26. This reduction resulted in a reduction in their maximum reimbursable allowance of $280,348.99 to $270,336.53.
On July 8, 2025, EHSD received official notification from the California Department of Education (CDE) stating that “Childcare centers not represented by Child Care Providers United (CCPU) or covered by the Memorandum of Understanding (MOU) would receive an updated Cost of Care Plus rate. According to Welfare and Intuitions Code (WIC) section 10277.2, as amended by Senate Bill (SB) 120, centers shall receive the increased Cost of Care Plus payment commencing July 1, 2025 and through June 30, 2026.”
This action seeks to approve a contract amendment to reduce the operational days from 196 to 189 and increase the rate from $211 to $230 per child enrolled each month. The new total payment limit is $672,630 with no change to the contract term.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will be limited in offering childcare availability through partnership with community-based agencies.
CHILDREN'S IMPACT STATEMENT:
This contract supports 3 of Contra Costa County’s community outcomes of the Children’s Report Card”: (1) "Children Ready for and Succeeding in School"; (3) "Families that are Economically Self-Sufficient"; and (4) "Families that are Safe, Stable and Nurturing".