To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with Restoration Management Company for On-Call Restoration Services, Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Restoration Management Company in an amount not to exceed $8,000,000, to provide on-call restoration services at various County sites and facilities, for the period of November 17, 2026 through November 16, 2031, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services, is responsible for the maintenance and repair of all County buildings and facilities. Restoration services are needed when an unexpected event occurs, such as flooding from a broken water pipe or leaking roof, or damages caused by fire. Services include emergency response, damage mitigation, restoration, cleanup, repair, and related services necessary to restore County facilities following water, fire, mold, or other property damage events.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. The Public Works Department recently conducted a formal solicitation for on-call restoration services in June of 2026. The Request for Proposal was originally bid on Bidnet Direct #RFP_F-CONTR-0000000237. After thorough evaluation of the bids received, Restoration Management Company was one of three contractors awarded for these services. The County awarded contracts to three qualified firms in order to maintain adequate emergency response capacity, geographic coverage, and contractor availability for restoration needs at County facilities.
Facilities Services is requesting approval of a contract with Restoration Management Company for the term November 17, 2026 through November 16, 2031, in the amount of $8,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, on-call restoration services with Restoration Management Company will not be able to begin, and future repairs will not be completed in a timely manner.