To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: VertiQ Software, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with VertiQ Software, LLC, in an amount not to exceed $96,922, for the use of an all-inclusive case management hosted software for the Office of the Sheriff Coroner’s Division, for the period November 1, 2024 through October 31, 2029.
FISCAL IMPACT:
Approval of this request will result in up to $96,922 in contractual service expenditures and will be funded 100% by the General Fund.
BACKGROUND:
VertiQ Software, LLC is a leading provider of software and services for Coroners and Medical Examiners. CME Moon, the core product, provides Coroners and Medical Examiners with an all-inclusive case management, which includes death investigation workflow, task management, digital imaging, chain-of-custody through bar-coding, multiple death incident investigation, statistics, and report development.
VertiQ Software, LLC’s software product will replace the current Coroner’s database, which is outdated and in need of replacement. The current Office of the Sheriff Coroner’s database is based on the antiquated Microsoft Access software program and is in danger of irreparable terminal software failure. The new VertiQ Moon software, which is specifically made for Coroner’s Offices and Medical Examiner’s Offices, will replace Microsoft Access and will be cloud-based and vendor-hosted, ensuring that the Coroner’s Office has a software program which is robust in its functionality for the coming decades.
This agreement includes a limitation of liability and indemnification from the County to VertiQ Software, LLC.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the current Office of the Sheriff Coroner’s database could fail at any time and may not be able to be repaired owing to how outdated it is. Microsoft Access was launched in 1987. The consequences of such a failure would cause the Office of the Sheriff Coroner’s Division to be unable to document death investigations properly.