To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Extension Agreement #23-725-4 with The Justice Collective LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Extension Agreement #23-725-4 with The Justice Collective LLC, a limited liability company, to extend the termination date from December 31, 2024 to September 30, 2025, to continue providing consultation, training, data analytics and technical support regarding development of equity efforts, initiatives and policies for the Health Services Department, with no change in the payment limit of $247,000.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $247,000 and will continue to be funded as budgeted by the department 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contractor provides professional technical support, consultation, training, and data analytics services to the Health Services Department’s Office of the Director, to support the development of equity efforts, initiatives, and policies throughout the Department. Services include, but are not limited to, forensic assessments, hosting listening sessions and focus groups to train and educate County staff on racial equity, diversity, and inclusion skills and incorporate anti-racist interventions into their specific roles in the workplace, and develop an understanding of the impact of its work with its external partners, equity advising, strategic communications and stakeholder engagement. This contractor has been providing service to the County since September 1, 2021. This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Office of the Director’s contract monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld.
In September 2021, the County Administrator approved and the Purchasing Services Manager executed Contract #23-725 with The Justice Collective LLC, in an amount not to exceed $167,675, for the provision of consultation, training, data analytics, and technical support services to the Health Services Department’s Office of the Director for the period September 1, 2021 through August 31, 2022.
In September 2022, the County Administrator approved and the Purchasing Services Manager executed Contract Amendment/Extension #23-725-1 with The Justice Collective LLC, effective August 1, 2022 to increase the payment limit by $32,325 to a new total payment limit of $200,000 and extend the termination date from August 31, 2022 to December 31, 2023 for additional consultation, training, data analytics, and technical support services to the Office of the Director.
On September 12, 2023, the Board of Supervisors approved Contract Amendment/Extension #23-725-2 with The Justice Collective LLC, effective September 1, 2023 to increase the payment limit by $47,000 to a new payment limit of $247,000 and extend the termination date from December 31, 2023 to March 31, 2024, for additional consultation, training, data analytics, and technical support services to the Office of the Director.
On February 6, 2024, the Board of Supervisors approved Contract Extension Agreement #23-725-3 with The Justice Collective LLC, to extend the termination date from March 31, 2024 to December 31, 2024, for additional consultation, training, data analytics, and technical support services to the Office of the Director with no changes to the payment limit.
Approval of Contract Extension Agreement #23-725-4 will allow the Contractor to continue to provide consultation, training, data analytics, and technical support services through September 30, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Extension is not approved Office of the Director will not continue to receive consultation, training, data analytics and technical support for the development of equity efforts, initiatives, and policies.