To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment Agreement #77-485-2 with Coffey Communications, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #77-485-2 with Coffey Communications, Inc., a corporation, effective March 1, 2024, to amend Contract #77-485-1, to increase the payment limit by $680,000, from $220,000 to a new payment limit of $900,000, with no change in the original term of July 1, 2023 through June 30, 2024.
FISCAL IMPACT:
Approval of this amendment will result in additional expenditures of up to $680,000 and will be funded 100% by Contra Costa Health Plan (CCHP) Enterprise Fund II revenues. (No rate increase)
BACKGROUND:
This contractor provides consultation and technical assistance, and hosts an automated system for producing, printing, and mailing CCHP Member Services Health Sense Newsletter. This contractor produces three (3) issues per year and twelve (12) versions which includes current and critical health information pertaining to health education topics and services to comply with California state mandates. This contractor has been providing professional design, publication, distribution of the Health Sense Newsletter services and fostering a deep understanding of the CCHP organizations mission, values, and long-term objectives since July 1, 2022. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000; Health and Safety Code § 1451. Health Services Personnel approved this contract to ensure no conflicts with labor relations.
On May 16, 2023, the Board of Supervisors approved Contract #77-485-1 with Coffey Communications, Inc., in an amount not to exceed $220,000, for the provision of professional design, publication, distribution and technical assistance services in regard to the CCHP Member services Health Sense Newsletter, for the period July 1, 2023 through June 30, 2024.
Approval of Contract Amendment Agreement #77-485-2 increases the payment limit to allow the contractor to provide additional professional design, publication, distribution, and technical assistance services for CCHP through June 30, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, the contract will not have sufficient funds to pay contractor and CCHP members will not receive the Health Sense Newsletter and CCHP will be out of compliance with California state mandates.