INTERNAL OPERATIONS COMMITTEE
Meeting Date: February 24, 2025
Subject: 2025 MEETING SCHEDULE, MEETING FORMAT, AND WORK PLAN
Submitted For: Monica Nino, County Administrator
Department: County Administrator
Referral No: N/A
Referral Name: N/A
Presenter: Julie Enea, Sr. Deputy County Administrator
Contact: Julie Enea (925) 655-2056
Referral History:
At the end of each calendar year, the Internal Operations Committee reports to the Board its activities and progress made on referrals from the Board. The report generally summarizes each referral, describes the Committee's work on the referral during the calendar year, and includes a recommendation as to the future disposition of the referral. The year-end report provides a basis for a work plan for the ensuing year and helps to ensure continuity for multi-year referrals.
Referral Update:
On December 17, 2024, the Board of Supervisors approved a report (Attachment A) summarizing the activities and accomplishments of the Internal Operations Committee in 2024 and recommending matters for referral to the 2025 Committee. The Board of Supervisors made the following eight referrals to the 2025 Internal Operations Committee:
Standing Referrals:
1. County Financial Audit Program
2. Annual Report on Fleet Internal Service Fund and Disposition of Low Mileage Vehicles
3. Advisory Body Recruitment
4. Process for Allocation of Propagation Funds by the Fish and Wildlife Committee
5. Advisory Body Triennial Review
6. Animal Benefit Fund Review
7. Triennial Review of Countywide Purchasing Programs and Policies
8. Review of Proposed Updates to the County’s Administrative Bulletins upon request by the County Administrator
The Committee also requested an update from the Commission for Women and Girls.
The Committee members have selected the fourth Monday of each month at 10:30 a.m. as the standing meeting date/time for 2025. Since May 26, 2025 is Memorial Day, it is recommended that a special meeting be scheduled for another date in May. Proposed meeting dates are:
February 24, March 24, April 28, May ?, June 23, July 28, August 25, September 22, October 27, November 24, and December 22, 2025. Attachment B proposes a discussion schedule.
Effective March 1, 2023, the Board's standing committees have been directed by the Board to use a hybrid meeting format that will enable the public to continue to participate in meetings electronically from remote locations. Additionally, the Brown Act and County's Better Government Ordinance permits remote participation of a Committee member under these rules:
• At least a quorum of the Committee (one member) must participate from a location in the county.
• Each telephone conference location and the meeting location must be shown on the agenda for the meeting. In addition, the agenda must provide an opportunity for members of the public to give public comment from each teleconference location.
• In addition to the usual agenda-posting agenda locations and the County website, an agenda must be posted at each teleconference location 96 hours in advance of the meeting.
• Each teleconference location must be open and accessible to members of the public.
• All votes taken during a teleconference meeting must be by roll call.
It is recommended that the Committee continue to meet remotely from their offices using the Zoom platform. The public and staff are now accustomed to this format, and it provides convenient online access to meetings as well as two physical meeting locations within the county.
Recommendation(s)/Next Step(s):
APPROVE the proposed 2025 Committee meeting schedule, meeting format, and work plan, or provide direction to staff regarding any changes thereto.
Fiscal Impact (if any):
None.