To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with Computacenter United States Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Computacenter United States Inc. in an amount not to exceed $331,217 to purchase Dell PowerEdge Servers, hardware, and software support and maintenance services effective the date the hardware arrives and for five years thereafter.
FISCAL IMPACT:
Approval of this action will result in a one-time hardware expenditure and annual maintenance support expenditures of up to $331,217 over a five-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contra Costa Health (CCH) is replacing its aging hardware in the Concord Data Center that are no longer supported. The current servers handle workload for various department administrative applications, infrastructure management, as well as third-party application interfacing CCH electronic medical application, Epic.
On February 14, 2017, the Board of Supervisors approved agenda item C.51 to execute a Customer Purchase Agreement for Products and Services, a Product Schedule, and a Services Schedule with Dell Marketing L.P., in an amount not to exceed $239,250 for the purchase of data storage hardware, professional services, and support for the period of February 15, 2017 through March 31, 2018, and annually renewing thereafter. The Dell Marketing L.P. and Dell’s Customer Purchase Agreement also governs this purchase.
On October 24, 2023, the Board of Supervisors approved agenda item C.52 to execute purchase order #29156 Computacenter United States Inc. in an amount not to exceed $456,818 for the period from October 31, 2023 through October 30, 2024, and a Computacenter Master Services Agreement for the period from October 31,2023 through October 30, 2024 for Citrix software licenses. The Citrix software licenses and the Computacenter Master Services Agreement also governs this purchase.
From September 10, 2024 through October 4, 2024, a Request For Proposal (RFP) was conducted to solicit bids for 16 rack mounts or blades platform with Intel CPU powered servers. Eight suppliers submitted proposal, and Computacenter was selected as the successful bidder.
CONSEQUENCE OF NEGATIVE ACTION:
The existing servers have reached the end of their operational life and are at risk of failure. Without replacement, CCH faces the potential loss of critical County data and diminished reliability of its electronic medical record system, Epic. Such failures would severely impact operational efficiency, and the quality of healthcare services provided by CCH.