To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Thales DIS USA, Inc. - LiveScan
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND prior Board Action (25-1426) from April 15, 2025, which approved and authorized the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with Thales DIS USA, Inc., in an amount not to exceed $599,845 for the LiveScan 5 fingerprinting software and equipment upgrade and warranty, for the period January 1, 2025 through December 31, 2025; and
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with Thales DIS USA, Inc., in an amount not to exceed $658,330, and ACCEPT terms and conditions for a LiveScan Desktop and warranty, and LiveScan 5 equipment upgrade and warranty, for the Office of the Sheriff, for the period January 1, 2025 through December 31, 2025.
FISCAL IMPACT:
Approval of this request will result in up to $658,330 in contractual service expenditures over a 1-year period and will be funded 100% by the Remote Access Network (RAN) Board approved budget.
BACKGROUND:
Thales LiveScan is a digital fingerprinting process that uses an electronic machine to capture fingerprints without ink or a card. The fingerprints are then electronically sent to the California Department of Justice and/or the FBI for a criminal history check. The use of LiveScan also helps the Office of the Sheriff to positively identify subject(s).
The Office of the Sheriff requires the criminal LiveScan 5 equipment upgrade as the currently deployed LiveScan 4 equipment is antiquated and the systems are rapidly failing. The Livescan 4 equipment was deployed to the county’s local Law Enforcement agencies in December 2016. As standard with most technology, the software and hardware become outdated in approximately five years, and the currently deployed software and hardware is nearing on eight years. Within the last two months, six Livescan computers have failed, causing significant downtimes to agencies. Currently, the Livescan 4 software is lacking essential requirements in order to meet submission compliance standards set forth by the California Department of Justice. With the deployment of the Livescan 5 equipment, the issues that are being experienced by the agencies and the compliance issues would also be resolved. This agreement includes the LiveScan 5 desktop and equipment, as well as equipment upgrade and warranty, which will be used to fingerprint applicants.
The Terms and Conditions include limitation of liability and indemnification provisions.
This Board request is to correct the prior action to reflect the correct payment limit.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, it will result in the inability to receive further upgrades, needed changes and critical support on the LiveScan system. Without the new Livescan 5 equipment, the Office of the Sheriff will lose the ability to electronically send fingerprints for criminal history checks and to aid in the identification of subject(s).