To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #23-884 with Ellit Groups LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-884 with Ellit Groups LLC, a limited liability company, in an amount not to exceed $3,000,000, to provide consultation and technical assistance services to the Health Services Department’s Information Systems Unit in support of Contra Costa Health’s (CCH) ccLink Electronic Health Record System for the period January 1, 2026 through December 31, 2028.
FISCAL IMPACT:
This Contract will result in contractual service expenditures of up to $3,000,000 over a three-year period and will be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
This Contract meets the needs of CCH’s Information Systems Unit by providing consultation, technical assistance, and temporary candidacy services in support of the ccLink Electronic Health Record System, including system optimization, information security, training, and application support. This support is imperative to business performance and strategy such as Epic Tapestry Improvement work.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 31000. Health Services Personnel approved this Contract as a specialized services contract to ensure no conflicts with labor relations. A summary of service contract deliverables includes system optimization and configuration. The Health Services Department’s Information Systems Contract Monitor staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld.
This Contractor was selected through the request for proposal (RFP) process on April 4, 2025.
Approval of this new Contract #23-884 will allow the Contractor to provide consultation, application and technical support, system optimization, information security, training, and temporary candidacy services through December 31, 2028.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, the Department will not have access to Contractor’s expert consultation and technical assistance in support of ccLink, thereby negatively affecting the unit’s business performance and strategies, and patient care.