To: Board of Supervisors
From: Dr. Ori Tzvieli, Interim Health Services Director
Report Title: Purchase Order with WASH Multifamily Laundry Systems, LLC - Concord Adult Shelter
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Interim Health Services Director, a purchase order with WASH Multifamily Laundry Systems, LLC in an amount not to exceed $14,000 for the period of October 1, 2024 through December 16, 2026; and RATIFY the execution of a rental agreement for Concord Adult Shelter for the period of December 17, 2021 through December 16, 2026.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $14,000 through December 16, 2026 and will be funded by Medi-Cal Administrative Activities (MAA) funds allocated to shelters of the Health, Housing, and Homeless Services Division.
BACKGROUND:
Concord Adult Shelter provides emergency adult shelter for single adults, providing the basic needs of shelter, shower, food, and clothing. Service includes case management services assisting residents with linkage to appropriate support programs and organizations including, housing support, social and human resource services, employment search and placement, legal services, counseling and health needs.
The Health, Housing, and Homeless Services Division of Contra Costa Health (CCH) entered into a sixty (60) month term rental agreement with Wash Multifamily Laundry Systems, LLC for the rental of laundry machines at Concord Adult Shelter in December 2021. The purchase order with Wash Multifamily Laundry Systems, LLC expired prior to the term end date of the rental agreement, requiring a review of terms and conditions which has caused a delay in the payment of monthly rental invoices.
The agreement requires the county to indemnify, defend and hold WASH Multifamily Laundry Systems harmless from any claim arising out of or resulting from the possession, use or operation of the equipment and all related utilities, except to the extent caused by the sole negligence of WASH, its employees or agents. This includes a liability waiver for WASH and its employees and agent for any claims of loss and damage to the Equipment, exclusive of the sole negligence by WASH, its employees or agents, and WASH is not liable or responsible for any repairs necessitated by negligence or misuse of persons other than WASH, accidental damage to the Equipment, or any act or cause beyond the normal and reasonable operation of the Equipment. The Renter shall, to the fullest extent allowed under applicable law, indemnify, defend, and hold WASH harmless from and against any and all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities, including reasonable attorneys’ fees, arising out of or resulting from the possession, use, or operation of the Equipment and all related utilities. WASH shall be entitled to receive from the Renter reasonable costs and attorneys’ fees incurred by WASH in the retaking of the Equipment or in otherwise enforcing WASH’s rights under the agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this action would cause undue hardship to the vulnerable population residing at Concord Adult Shelter as the laundry machines require servicing and the vendor will discontinue servicing the laundry machines if there are outstanding invoices.