To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Dell Technologies for the purchase of Dell equipment and hardware to support the Department of Information Technology (DoIT) Geographic Information Systems computer refresh initiative.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Dell Technologies in an amount not to exceed $25,000, subject to Dell’s Terms of Sale and NASPO agreement 23026, for the purchase of Dell equipment and hardware to support the Department of Information Technology (DoIT) Geographic Information Systems computer refresh initiative
FISCAL IMPACT:
The cost of this product is included in the department’s FY 26-27 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology (DoIT) is committed to keeping technology current to effectively support our workforce. The last computer refresh cycle occurred within the past five (5) years. A regular computer refresh is essential to ensure employees have reliable, secure, and efficient technology to perform their work. Upgrading equipment improves performance, reduces downtime, and helps maintain compatibility with modern applications and systems.
In addition, refreshing devices allows us to replace underperforming or end-of-life equipment. Newer hardware typically requires less maintenance and support, which helps reduce long-term costs while improving the overall user experience and increasing productivity.
The NASPO contract 23026 includes a limitation of liability capping Dell’s liability to two (2) times the amount paid by County for the products or services given rise to the claim in the twelve (12) months preceding the event.
Dell’s Terms of Sale include an indemnification provision from the County to Dell. The terms also include a limitation of liability limiting Dell’s liability to amount paid by County to Dell in the twelve (12) months prior to the claim.
This purchase is being made under sole source justification for continuity of service. The sole source was approved by Purchasing on June 6, 2026
CONSEQUENCE OF NEGATIVE ACTION:
This support is a critical component of ongoing IT operations, and without it, the Department of Information Technology (DoIT) may be unable to effectively resolve technical issues as they arise. As a result, system performance, reliability, and user productivity could be negatively affected, potentially leading to increased downtime and disruptions to County services.