To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: ADMIN IT - Contract 20-734-0 UBEO West, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with UBEO West LLC, in an amount not to exceed $4,475,965 for the purchase of multi-function copier and printer services, pursuant to the terms of the Master Agreement approved by the Board of Supervisors in 2019, for the period December 1, 2025 through September 30, 2028.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund
BACKGROUND:
UBEO West. LLC was selected as a result of the competitive bid process held by Contra Costa County Public Works on behalf of all County departments and coincides with the Master Agreement approved by the Board of Supervisors on July 23, 2019 (Item C.44). On November 5, 2024 (Item C.87), the Board approved an amendment to the Master Agreement, incorporated by the reference in the purchase order and those terms will govern over any conflicting terms in the purchase order.
This action seeks to request a purchase order with UBEO West, LLC. This vendor will provide valuable printer services, maintenance and supplies for the Employment and Human Services Department’s 800 printer devices. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3. This purchase order includes a service agreement that includes modified indemnification language.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five (5) of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.
CONSEQUENCE OF NEGATIVE ACTION:
Employment and Human Services will be unable to provide valuable printer services to all EHSD programs, clients, and infrastructure staff.