To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #76-832 with Hill-Rom Company, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-832 with Hill-Rom Company, Inc., a corporation, in an amount not to exceed $161,844, to provide preventative maintenance and repair services for specialty hospital beds at Contra Costa Regional Medical (CCRMC) and Contra Costa Health Centers, for the period February 1, 2024 through January 31, 2027.
FISCAL IMPACT:
Approval of this contract will result in budgeted expenditures of up to $161,844 and is funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
Hill-Rom Company, Inc. will provide preventative maintenance and repair of specialty hospital beds and be responsible for the quality, technical accuracy, completeness and coordination of such services at CCRMC and Contra Costa Health Centers. These specialty hospital beds include a highly specialized system that monitors patient vital signs such as patients’ heart and respiratory rates via bed sensors. The built-in censors provide seamless compatibility with CCRMC workflows on patient monitoring. The sensors sit under the mattress, do not attach to the patient, and check vital signs 100 times a minute and alert staff to any possible issues. The continuous patient monitoring device contains an integrated sensor in the bed frame that detects heart rate and respiratory rate through the surface and updates the readings twice per second. This information is compiled into an algorithm to create a running trend. The bed then alerts when heart rate or respiratory rate exceeds a customizable threshold. The specialty hospital beds aid CCRMC staff in identifying signs of patient deterioration so they can intervene early, which promotes safety and minimizes risk to the patient. This contractor’s preventative maintenance services are essential for achieving optimal results and ensuring the highest level of patient care.
This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this contract to ensure no conflicts with labor relations. Per Administrative Bulletin 600.3 this contractor was been approved by the Public Works Department’s Purchasing Division on September 20, 2023.
Under new Contract #76-832, this contractor will provide preventative maintenance and repair services, through January 31, 2027. This contract includes limited liability provisions.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, preventative maintenance and repair services required for specialty hospital beds for patient care will not be available and patients cannot be placed or re-homed from other facilities on a timely basis, putting their medical and overall care at risk.