To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-548-1 (Admin-IT) Global Orphan Project - Care Portal Platform PO
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order and related agreement with The Global Orphan Project, Inc., in an amount not to exceed $75,000 for the purchase of CarePortal, a web based, secure database platform for the period May 1, 2025 through April 30, 2028.
FISCAL IMPACT:
$75,000 - 54% Federal, 38% State, 8% County General Fund; of which $25,000 is budgeted in FY24/25, $25,000 is budgeted in FY 25/26, and the remaining $25,000 will be budgeted in FY26/27.
BACKGROUND:
The Employment and Human Services Department (EHSD), specifically the Children and Family Services (CFS) Bureau seeks to renew the CarePortal, a web-based, secure database platform provided by Global Orphan Project, Inc. (GOPI), to request the fulfillment of specific basic needs for foster youth and caregivers. CarePortal is used to request physical contributions of each good or service to stabilize the home of the child and family. EHSD CFS has the need for a mechanism or platform to connect the specific basic needs of its foster youth and caregivers to the community members (churches, agencies, businesses, and community leaders) that want to help fulfill those needs. This purchase order includes an Access and Use Agreement that includes a limitation of liability clause. The Board initially approved this purchase order on August 13, 2024 (C.36). This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be limited in facilitating care connections and distribution of content through the platform as well as providing various reporting and analytics services to the public.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3) "Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.