To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Consultant Services Agreement for On-Call Project and Construction Management Services with Vanir Construction Management, Inc. for Mental and Behavioral Health Projects
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works director, or designee, to execute a contract with Vanir Construction Management, Inc. (Vanir), in an amount not to exceed $5,000,000 to provide on-call project management and construction management services for various County mental and behavioral healthcare facilities projects, countywide, for the period October 1, 2024 through September 30, 2029.
FISCAL IMPACT:
Pre-application and non-reimbursable expenses under the project will be funded using Mental Health Service Act (MHSA) funds anticipated not to exceed $1,000,000. Awarded projects become reimbursable by the grant programs. This includes construction management services for Brookside Mental Health Rehabilitation Center project awarded under the Behavioral Health Continuum Infrastructure Program Round 5. It is anticipated that the remainder of the costs associated with this contract will be funded under the Behavioral Health Continuum Infrastructure Program grants. (20% MHSA, 80% State Grant Funds)
BACKGROUND:
The County intends to engage a consultant to provide project management and construction management (PM/CM) services for various proposed mental and behavioral healthcare projects at various locations in the County. One such project will be the Brookside Mental Health Rehabilitation Center in Richmond. In addition to standard PM/CM services, the consultant will provide grant funding application support services to the Health Services Department. Proposed projects include social rehabilitation facilities, substance use treatment facilities, residential and other outpatient treatment facilities and may develop into other projects depending on funding that becomes available and other factors. The selected consultant would stay involved through design, pre-construction, construction and project close-out phases.
The County Public Works Department solicited Statements of Qualifications ("SOQ") for CM/PM services. The Public Works Department received four SOQs from interested firms and two firms were shortlisted. A selection committee comprised of County staff conducted interviews and ranked Vanir as the top-ranking firm. It is recommended that Vanir be awarded the agreement to provide CM/PM services for various mental and behavioral healthcare projects.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, the County will not be able to take advantage of the time and cost savings and flexibility possible through utilization of an on-call CM/PM services agreement, will not have sufficient resources to pursue development of badly needed mental and behavioral healthcare facilities as aggressively as the County would like, and may be unable to take full advantage of grant funding opportunities that will soon becoming available.