To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #77-483-1 with The Periscope Group
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-483-1 with The Periscope Group, a corporation, in an amount not to exceed $400,000, to provide In-Home Assessment (IHA) services for Contra Costa Health Plan (CCHP) members for the period September 1, 2023 through August 31, 2024.
FISCAL IMPACT:
Approval of this contract will result in an annual expenditure of up to $400,000 and will be funded 100% by CCHP Enterprise Fund II. (No rate increase)
BACKGROUND:
CCHP has an obligation to provide certain specialized health care services, including authorized IHA services, to review and assess member’s in-home environment and provide recommendations if any equipment or services may be required to improve the quality of life for members under the terms of their Individual and Group Health Plan membership contracts with the county. This contractor has been a part of the CCHP Provider Network providing IHA services and fostering a deep understanding of the CCHP organizations mission, values, and long-term objectives since September 1, 2022. There are a total of 2 providers for IHA services and one in CCHP’s service area was contracted under CCHP but stopped providing services in June of 2021 and is unable to comply with County requirements to contract with County. The nature of these IHA services needed is complex and requires seamless coordination, integration, and collaboration with existing programs, systems, and personnel. The Periscope Group is familiar with CCHP’s specific requirements to help ensure a seamless implementation including delivery process, and has established compliance history with CCHP that ensures adherence to industry standards and regulations which reduce potential legal and regulatory risks This Contract renewal will maintain comprehensive area coverage for the entire CCHP membership and meets the Knox-Keene Act, time and distance mandate required by the State of California Department of Managed Health Care (DMHC) Services. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. This contractor has been approved by the Public Works Department’s Purchasing Division on September 19, 2023.
On August 16, 2022, the Board of Supervisors approved Contract #77-483, with The Periscope Group, in the amount not to exceed $400,000, for the provision of IHA services, including, assessing members’ in-home environments and providing recommendations of any equipment or services that may improve the quality of life for CCHP members, for the period September 1, 2022 through August 31, 2023.
Approval of Contract #77-483-1 will allow the contractor to continue providing IHA services for CCHP members through August 31, 2024. Delay in processing occurred due to an administrative oversight by the Contracts and Grants Unit staff by not scheduling in a timely manner for the Board of Supervisors approval. Then due to the release of Administrative Bulletin 600.3 solicitation requirements the department then had to obtain Public Works Departments’ Purchasing Agent approval. The Public Works Department Purchasing Agent approved this contract on September 19, 2023.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, certain specialty in-home health assessment services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided by this contractor, which may delay services to CCHP members.