To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contracts for On-Call Overhead Door Maintenance and Repair Services, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute two individual contracts with the following contractors: Contra Costa Door Co. and Nor-Cal Overhead, Inc., in an amount not to exceed $2,000,000 each, to provide on-call overhead door maintenance and repair services at various County sites and facilities, for the period of September 1, 2025 through August 31, 2028, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services, is responsible for the maintenance and repair of all County buildings and facilities. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. These contractors will be responsible for overhead door maintenance and repair services at County facilities. Services completed will include maintenance, repair, and replacement of County commercial overhead doors, roll-up doors, fire doors, power gates, power doors, parking lot gates, rolling gates, and parking arms.
The Public Works Department recently conducted a formal solicitation for on-call overhead door maintenance and repair services. The Request for Proposal was originally bid on Bidnet Direct #RFP_F-Contr-0000000006. After thorough evaluation of the bids received, Contra Costa Door Co. and Nor-Cal Overhead, Inc., were two of three contractors awarded for these services. Each contract will have a term of three (3) years with the option of two (2) one-year extensions or one (1) two-year extension, not to exceed five (5) years total. The contract payment limit will be $2,000,000 for each contract.
Facilities Services is requesting two individual contracts with Contra Costa Door Co. and Nor-Cal Overhead, Inc., for the term September 1, 2025 through August 31, 2028, in the amount of $2,000,000 each.
CONSEQUENCE OF NEGATIVE ACTION:
If these contracts are not approved, on-call overhead door maintenance and repair services with Contra Costa Door Co. and Nor-Cal Overhead, Inc., will not be able to begin, and future overhead door projects may not be completed timely.