To: Board of Directors
From: Aaron J. McAlister, Chief, Contra Costa County Fire Protection District
Report Title: 1st Amendment to Participating Addendum for OMNIA Coop CON# 2024056-01
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE AND AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Fire Chief, an amendment to the Participating Addendum entered into on February 10, 2026, with CDW-G under the OMNIA Partners Public Sector Purchasing Cooperative Program, to increase the payment limit by $733,162.00, thereby establishing a new total payment limit of $1,000,000.00, effective June 1, 2026, for the continued acquisition of Information Technology Solutions Products and Services.
FISCAL IMPACT:
Budgeted. 100% CCCFPD EMS Transport Fund
BACKGROUND:
The Fire District has undergone significant operational and organizational expansion over the past four years, including the acquisition and integration of East County Fire, Rodeo-Hercules Fire, and County Hazardous Materials teams. In addition, the District recently completed the remodel and opening of the new Communications Center and continues to expand facilities, including additional Fire Stations in East County. These changes have substantially increased the District’s operational footprint and corresponding technology infrastructure needs.
As part of the Communications Center remodel and new server room/data center project, the Board previously approved the procurement of the Cisco User Protection Advantage Bundle. This AI-driven security solution provides a consolidated, Zero Trust-aligned platform designed to secure user identities, endpoints, email systems, and remote access. The solution enhances the District’s cybersecurity posture by reducing exposure to ransomware and phishing threats while supporting secure hybrid workforce operations.
The original purchase was processed through the OMNIA Partners Participating Addendum (Mesa 2024056-01) for Information Technology Solutions Products and Services, via CDW-Government LLC, an authorized reseller. While the Board approved the product acquisition, the remaining balance within the existing Participating Addendum authority is insufficient to cover this purchase and anticipated related technology needs over the next year.
The requested increase to the Participating Addendum will:
• Provide sufficient authority to complete the approved Cisco User Protection Advantage Bundle procurement
• Allow flexibility to address additional technology product and service needs associated with the Communications Center, data center operations, and expanding District facilities
• Reduce administrative delays by minimizing the need to return to the Board for incremental funding adjustments
• Ensure continuity of cybersecurity, infrastructure, and operational support during a period of rapid organizational growth
This request does not represent approval of a specific additional project beyond previously authorized procurements but instead increases the not-to-exceed authority under the existing cooperative purchasing agreement to ensure the District can respond efficiently to evolving technology and security requirements.
CONSEQUENCE OF NEGATIVE ACTION:
If the requested increase to the Participating Addendum is not approved, the District will not have sufficient purchasing authority to complete the previously approved Cisco User Protection Advantage Bundle procurement and may be unable to address additional technology product and service needs associated with the Communications Center remodel and expanding facilities.
Failure to complete the procurement would delay full implementation of the District’s consolidated cybersecurity platform, potentially leaving systems, user identities, endpoints, and email environments exposed to elevated ransomware, phishing, and other cyber threats.