To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment to Purchase Order with Securitas Healthcare LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #29703 with Securitas Healthcare LLC, to increase the payment limit by $10,316 to a new payment limit of $216,958 for staff and patient protection systems, related hardware, software, and maintenance services for Contra Costa Regional Medical Center (CCRMC) with no change to the original term of December 12, 2023 through December 31, 2025.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $216,958 and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
In 2022, CCRMC implemented a duress security system on specific floors to enhance staff safety. This system enables staff to activate alarms discreetly via wearable devices, ensuring swift assistance without causing disruption. The 24/7 security system promptly receives alerts, identifies the caller, and provides real-time location updates. Following a comprehensive solicitation, Securitas Healthcare was selected for its competitive cost, reliability, and ease of implementation.
Simultaneously, CCRMC needs to upgrade the current infant protection system in the perinatal unit, as the existing system approaches its end-of-life in November 2024. This system, designed to prevent unauthorized infant removal, has been in use for over 10 years. After a thorough assessment, Securitas was chosen for its competitive cost, comprehensive support services, and ease of implementation, surpassing systems from Centrak and Airfinder.
In connection with this purchase order, the parties executed a Master Service Agreement for the purchase and use of Contractor’s products. Securitas Healthcare’s total liability under the agreement is limited to the amount actually paid or payable by the County in the twelve (12) month period preceding the event giving rise to a claim.
On November 21, 2023 the Purchasing Agent approved the use of Securitas Healthcare LLC through the end of the requested purchase order term at which point the department must work with Purchasing Services to prepare and post a solicitation.
On December 12, 2023, the Board of Supervisors approved agenda item C.69 to execute a purchase order with Securitas Healthcare, LLC in the amount of $206,642 and Master Service Agreement to purchase staff and patient protection systems, related hardware, software, and maintenance services for CCRMC for the period from December 12, 2023 through December 31, 2025. Approval of this action will allow the purchase order to include related sales tax.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this action will limit access to the staff protection system to a reduced number of staff and result in the loss of support for the current infant protection system. This limitation compromises the overall safety and well-being of unattended staff members and patients, potentially leaving them vulnerable in distress situations.