To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Master Service Agreement with Corelogic Solutions, LLC to provide property detail services to the Public Works Real Estate Division
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
AUTHORIZE the Public Works Department to continue utilizing Corelogic Solutions, LLC, a California limited liability company, for property research services under the Master Services Agreement and Statement of Work for Risk Analysis, dated August 1, 2022, from August 1, 2026 through July 31, 2027, and for two additional 1-year renewal periods, unless terminated by either party, and to increase payment limit from $8,800 to $15,500.00. (Project No.: 4510-910SAS)
FISCAL IMPACT:
The Master Service Agreement will result in contractual service expenditures of up to $15,500.00 total for the period of August 1, 2026, to July 31, 2029, and will be funded by various Road, Flood Control, and Special District funds.
BACKGROUND:
In July 2022, the Real Estate Division of the Public Works Department required a property research service that could provide historical and current details about properties, county and statewide, in connection with composing appraisals and conducting research related to county infrastructure. The Board of Supervisors approved the Public Works Director, or designee, to execute a Master Service Agreement with Corelogic Solutions, LLC at the July 26, 2022, Board meeting (c. 86) to meet this need, effective August 1, 2022. The Board approved this action because of the nature of the license and not the dollar amount. With no expiration date on the Master Service Agreement, Real Estate would continue to go to the Board for approval every three years. Pursuant to the terms of the executed Master Service Agreement (MSA), the MSA expires when all Statement of Works issued pursuant to the MSA have expired.
Statement of Work SR00042470602 for Risk Analysis Services is subject to the MSA, and contained an initial term of August 1, 2022, to July 31, 2023, with the following renewal terms:
“The term of this SOW is for 12 months, commencing on the SOW Effective Date (August 1, 2022), and thereafter, shall automatically renew for additional successive 12-month terms (each a “SOW Renewal Term”) unless either Party gives the other Party at least 60 days written notice of termination prior to the expiration of the then-current term.”
The fees for services provided under Statement of Work SR00042470602 are based on the “Fee Schedule” included in the SOW, and pursuant to the SOW, shall increase 3% annually, rounded to the nearest $0.01, on the first day of each SOW Renewal Term. Based on Fee Schedule and annual fee increase, maximum annual expenditures are calculated and reflected in the following chart:
|
Maximum Service Expenditures: |
For the Period of: |
|
$ 4,637.25 |
8/1/2026 to 7/31/2027 |
|
$ 4,701.37 |
8/1/2027 to 7/31/2028 |
|
$ 4,867.41 |
8/1/2028 to 7/31/2029 |
|
$ 14,206.03 |
Estimate of Total Maximum Service Expenditures |
The Agreement for these services contains an indemnification provision, whereby County agrees to indemnify the Contractor against claims made by any third party against the Contractor. The Public Works Director herein seeks approval for the automatic renewal of the agreement for the next three years, subject to earlier termination.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board approval, the Public Works Real Estate Division will not have the necessary resources to obtain accurate historical and current property details which could adversely affect decision making pertaining to county properties and county infrastructure.