To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Payment for balance of forms printed by The Sourcing Group, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditors-Controller or designee, to pay $142,409 to The Sourcing Group, LLC for the balance of patient-related forms inventory for Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period of February 28, 2023 through July 31, 2023.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $142,409 which will be funded by the Hospital Enterprise Fund I.
BACKGROUND:
The Sourcing Group, LLC (TSG) is utilized for most of Contra Costa Health’s (CCH) forms to date. In October 2021, CCH revised policy 101-A, Copying and Printing Services, that describes the process for utilizing the County's Print and Mail Division for duplication of large volume documents and other specialized print services. Referencing Contra Costa County’s Administrative Bulletin 116, CCH will be utilizing the County’s Print and Mail services to print all forms within their capabilities.
Due to the COVID-19 pandemic, the transition for this policy was delayed until June 2023, when the purchase order for TSG was expiring. Printing industry practices include printing bulk orders when ordered and charging upon delivery. As a result, TSG has a large inventory of forms that CCH needs to purchase to close out their account.
Approval of this request will allow CCRMC to purchase the balance of our forms’ inventory from TSG for use by our staff and patients until the Print and Mail department fully ramps up in-house production.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, CCRMC will be short thousands of forms needed while the County’s Print and Mail department ramps up production of their stock of forms utilized for patient communication and documentation at the hospital and health centers.