To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment to Consulting Services Agreement with Consor North America, Inc., Alamo area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) amendment with Consor North America, Inc., effective June 4, 2024, to increase the payment limit by $155,712.00 to a new payment limit of $762,000.00 for construction management services for the Danville Boulevard-Orchard Court Improvements Project, and to extend the term from June 30, 2024, to June 30, 2025, Alamo area. (County Project No.: 0662-6R4128), (Federal Project No.: HSIPL-5928(140))(District II)
FISCAL IMPACT:
This project, including this Consulting Services Agreement, will be funded by 66% Highway Safety Improvement Program Grant Funds, 33% Measure J Funds, and 1% Local Road Funds.
BACKGROUND:
The project will construct complete street improvements at the Danville Boulevard/Orchard Court intersection in Alamo. The project will include a roundabout curb extension, curb ramps, and entry medians at the roundabout to reduce vehicle speeds and improve pedestrian crossings. Sidewalks will be reconstructed through the corridor along with curb extensions and curb ramps in order to meet ADA requirements and accommodate existing mature trees in the sidewalk. The project includes a slurry seal, restriping of the roadway, and lane reconfiguration, as well as storm drain modifications, landscaping, stormwater treatment areas, signage, utility adjustments, and relocation of existing roadside features.
Quincy Engineering, Inc. (Quincy) was selected to provide construction management services for the Project after completing a request for proposal solicitation and technical proposal process. Construction management services for the Project includes full time inspection, quality assurance materials testing, quality assurance surveying, extensive coordination with project stakeholders, and in-field decision making to ensure the Project is built per plans and specifications and meets County and Caltrans Standards. Construction management services also include recording daily activity and equipment on-site and maintaining required project documentation. Public Works has successfully negotiated with Quincy to provide construction management services.
On July 12, 2022, the Board of Supervisors approved an initial contract with Quincy in the amount of $606,288.00 for construction management services for the Public Works Department. The term of this agreement expires June 30, 2024.
In May of 2019, Quincy was acquired by, and became a wholly owned subsidiary of Consor North America, Inc. (Consor). On or about October 3, 2022, Quincy was merged into Consor, upon which Quincy shall cease and Consor will assume the obligations under Quincy’s active contracts.
This Amendment No. 2 will increase the payment limit and extend the contract term which is necessary for continuation of construction management services.
Government Code Section 31000 and 4525 authorizes the County to contract for services including the type of construction management that Consor North America, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board of Supervisors’ approval, this Consulting Services Agreement will not be in effect. A delay in construction of the Project will occur, ultimately delaying the completion of the Project. Project delay may also result in substantial additional project costs and jeopardize the funding.