To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Assignment and Assumption Agreement with MCCi LLC for On-Call Electronic Content Management Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Assignment and Assumption of Contract and Consent with ECS Imaging, Inc. and MCCi LLC effective May 1, 2025, for On-Call Electronic Content Management Services associated with the implementation of Laserfiche, an electronic records content management system.
FISCAL IMPACT:
There is no fiscal impact to the Assignment and Assumption of Contract action. All costs from the contract will continue to be funded 100% by various Road, Flood Control, and Special District funds.
BACKGROUND:
ECS Imaging, Inc. built the Laserfiche system that the Public Works Department uses for electronic records management. ECS Imaging, Inc. also provides on-call project management services which include working with Public Works divisions to set up work flows in Laserfiche to more efficiently store electronic records.
On September 21, 2021, this Board approved the current contract with ECS Imaging, Inc., for additional Laserfiche licensing, on-call project management support, and annual licensing renewal and support.
On August 1, 2023, this Board approved contract amendment no. 1 with ECS Imaging, Inc. to increase the payment limit by $62,195 for additional software licenses and project management support associated with Laserfiche implementation.
On September 10, 2024, this Board approved contract amendment no. 2 with ECS Imaging to add $216,622 to the payment limit for additional project management hours, additional licenses, and extend the term an additional two years for licensing renewal and support.
On or around May 1, 2025, ECS Imaging, Inc. and MCCi LLC joined forces and now together operate under the MCCi legal entity. This Assignment and Assumption of Contract and Consent of Contract assigns all rights in the original contract, as amended by amendment 1 and amendment 2 to MCCi LLC without releasing ECS Imaging, Inc. from any of their obligations and liabilities under the contract.
Government Code Section 31000 authorizes the County to contract for services including the services that ECS Imaging, Inc. and MCCi LLC provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval, Public Works will not be able to complete Laserfiche implementation and provide software support for the existing system.