To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #74-732 with California Mental Health Services Authority (CalMHSA)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the County, Participation Agreement (Contract #74-732) with California Mental Health Services Authority (CalMHSA), a government agency, in an amount not to exceed $170,200 to provide a behavioral healthcare information exchange platform for the period March 17, 2026 through March 16, 2027.
FISCAL IMPACT:
Approval of this Contract will result in annual budgeted expenditures of up to $170,200 and will be funded 100% by Alcohol and Other Drug Services (AODS).
BACKGROUND:
This Contract meets the needs of the County by providing software as a service. CalMHSA will provide the County with its managed interoperability Software as a Service solution, to assist County in meeting state and federal interoperability requirements. Through its Interoperability Solution Program, CalMHSA will provide, CalMHSA Connex, a managed interoperability to facilitate the exchange of Protected Health Information, Personally Identifiable Information and other information between organizations and connecting County with larger exchange networks.
This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Behavioral Health’s Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. A summary of service contract deliverables, including measurable outcomes required of the Contractor to be monitored by the department in compliance with Section III (B)(7) of the Purchasing Policy include planning and coordination, project management, technical support for County’s use under the license grant, and access to maintenance and support. This Contractor was approved by the Public Works Department’s Purchasing Division on June 9, 2025, in compliance with Administrative Bulletin 600.3 requirements.
The contract limits CalMHSA’s liability to the amount paid by County under the contract during the 12 months preceding the claim. Amounts due under contract: Year 1: $130,000; Year 2: $40,000.
Under this Contract #74-732 the parties will execute a Participation Agreement to allow the Contractor to provide software and services through March 16, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, County will be non-compliant with federal and state requirements including meeting contractual obligations.