To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with Denalect, Inc., a California Corporation, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Denalect, Inc., effective June 30, 2024, to increase the payment limit by $225,000 to a new payment limit of $575,000 and extend the term through June 30, 2026, for on-call alarm monitoring services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division is responsible for electronic system (alarm) monitoring in County buildings. Denalect, Inc., is the County’s standard for this type of monitoring. All alarmed buildings currently have Denalect equipment and are monitored 24 hours a day via phone lines and radio transmission.
Government Code Section 31000 authorizes the County to contract for special services for building security matters. Denalect, Inc. currently does alarm monitoring of over 200 County facilities. Denalect, Inc. is a sole source vendor and was originally awarded a contract with the term July 1, 2021 through June 30, 2024.
Denalect, Inc. is currently in the process of replacing remaining morse radio transmitters in the field due to the lack of parts needed to maintain the radio network. The radio network is not expected to operate much longer so Denalect, Inc. is replacing these transmitters with AES radios. The County currently has about 100 morse radios still in operation. We would like to increase the contract limit with Denalect, Inc. to facilitate the replacement of all the County’s remaining morse radios.
Facilities Services is requesting Amendment No. 1 with Denalect, Inc. to be approved, increasing the Contract amount from $350,000 to $575,000 and extending the term from June 30, 2024 to June 30, 2026 to ensure the County has continued access to the Contractor’s services.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 1, on-call alarm monitoring services at various County sites and facilities with Denalect, Inc. will discontinue, and future projects, including replacing the remaining morse radio transmitters, will not be completed.