To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Payments for Services Provided by Persimmony International, Inc
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $34,250 to Persimmony International, Inc, a corporation, for time study software and services to Contra Costa Public Health and Behavioral Health for the period September 1, 2025 through November 30, 2025, as recommended by the Health Services Director.
FISCAL IMPACT:
Approval of this payment will result in a one-time expenditure of up to $34,250 and will be funded 29% by State Medi-Cal; 55% by Nurse Family Partnership (NFP) Grant funds; and 16% by Title V Maternal and Child Health Block Grant funds.
BACKGROUND:
Contra Costa Public Health’s Family, Maternal, Child Health (FMCH) programs, in partnership with the Contra Costa Behavioral Health Medi-Cal Administrative Activities (MAA) program, utilizes Persimmony’s time study software to document employee activities related to MAA and NFP/MCAH grant funding activities. Both functions are essential components of maximizing revenue to fund services offered by programs in Public Health and Behavioral Health departments. A contract for these services between Persimmony and CCH has been in place since 2016. Due to negotiations with the vendor about upcoming changes in scope and needs, the renewal request for this Contract was not entered until August 28, 2025. On August 31, 2025, the previous contract with Persimmony International, Inc. expired, but Persimmony has continued to provide services while the renewal is being processed.
In, September 2024, the Purchasing Services Manager executed Contract #22-995-5 with Persimmony International, Inc, in an amount not to exceed $140,000 to provide time study software and services with regard to Contra Costa Public Health FMCH and Behavioral Health MAA programs for the period September 1, 2024 through August 31, 2025.
The Department received an invoice in November 2025 for software and services provided in September, October and November of 2025, while the Contract was out of term. In order to meet County’s time study tracking needs related to Medi-Cal reimbursement, additional services were requested by County and provided by Contractor in good faith.
The Contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a Contractor has been asked to provide services without a valid contract, and the Contractor does so to the benefit of the County, the Contractor is entitled to recover the reasonable value of those services. The Contractor has provided services at the request of the County after the original Contract expired. The Department cannot pay Contractor for services rendered that exceed the term of the Contract. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $34,250 to Persimmony International, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If this payment is not approved, the Contractor will not be paid for services provided to County by Contractor in good faith. This could lead to a disruption or cancelation in services which could negatively affect state funding and consequentially have a detrimental effect on patient care.