To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Agreement #29-605-7 with the City of Pleasant Hill
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Agreement #29-605-7 with the City of Pleasant Hill, to pay County an amount not to exceed $140,733 to provide homeless outreach services for the Coordinated Outreach, Referral and Engagement (CORE) Program for the period July 1 2024 through June 30, 2025.
FISCAL IMPACT:
Approval of this Agreement will allow the County to an amount not to exceed $140,733 from the City of Pleasant Hill for FY 2024-25 to provide homeless outreach services. No County match is required.
BACKGROUND:
The CORE team serves as an entry point into the County’s Coordinated Entry System for unsheltered persons and work to locate, engage, stabilize and house chronically homeless individuals and families. The CORE Program provides homeless outreach services aimed at identifying homeless individuals, youth and families living without shelter and in locations not meant for human habitations. The County has been receiving funds from City of Pleasant Hill for the CORE program since March 2017.
On March 21, 2017, the Board of Supervisors approved Grant Agreement #29-605 with the City of Pleasant Hill to receive funds in an amount not to exceed $73,173 for the operation of the CORE Program from March 1, 2017 through June 30, 2018, which included agreeing to indemnify the City for claims arising out of the County’s performance under the Agreement.
On September 11, 2018, the Board of Supervisors approved Grant Agreement #29-605-1 to increase the amount payable to the County by $81,197 to a new total of $154,370 and extend the termination from June 30, 2018 to June 30, 2019 to continue the operation of the CORE program.
On September 10, 2019, the Board of Supervisors approved Grant Agreement #29-605-2 to increase the amount payable to the County by $88,473 to a new total of $242,843 and extend the termination from June 30, 2019 to June 30, 2020 to continue the operation of the CORE program.
On October 13, 2020, the Board of Supervisors approved Grant Agreement #29-605-3 to increase the amount payable to the County by $88,473 to a new total of $331,316 and extend the termination from June 30, 2020 to June 30, 2021 to continue the operation of the CORE program.
On December 18, 2021, the Board of Supervisors approved Grant Agreement #29-605-4 to increase the amount payable to the County by $120,965 to a new total of $452,281 and extend the termination from June 30, 2021 to June 30, 2022 to continue the operation of the CORE program.
On October 18, 2022, the Board of Supervisors approved Grant Agreement #29-605-5 to increase the amount payable to the County by $124,582 to a new total of $576,863 and extend the termination from June 30, 2022 to June 30, 2023 to continue the operation of the CORE program.
On October 24, 2023, the Board of Supervisors approved Grant Amendment #29-605-6 to increase the amount payable to the County by $134,864 to a new total of $711,727 and to extend the termination from June 30, 2023 to June 30, 2024 to continue the operation of the Coordinated Outreach, Referral and Engagement Program.
Approval of Agreement #29-605-7 will allow the County to continue to receive funds from the City of Pleasant Hill through June 30, 2025. This Agreement includes County agreeing to defend, indemnify and hold harmless the City for any claims arising out of the County’s performance under the Agreement. This Agreement was delayed due to County not receiving the Agreement from the City of Pleasant Hill until July 2, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this Agreement is not approved, County will not receive funding and the CORE program will have to operate at a reduced capacity.