To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order for Heating, Ventilation, and Air Conditioning (HVAC) Systems, Boiler Units, and Mechanical Supplies, Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with Sunny Enterprises, Inc. d/b/a Johnstone Supply, in an amount not to exceed $1,500,000, to supply heating, ventilation, and air conditioning (HVAC) systems, boiler units, and other mechanical supplies, for the period August 11, 2026 through August 10, 2029, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for maintaining all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. HVAC and boiler equipment is included in this required maintenance.
A formal solicitation process for HVAC systems, boiler units, and mechanical supplies was recently conducted via Bidnet Direct, RFP # 0000000214, with due date May 4, 2026. After thorough review of the bids received, one vendor was selected, Sunny Enterprises, Inc. d/b/a Johnstone Supply. This vendor can provide HVAC systems, control and building automation components, air distribution and ventilation products, boiler and hydronic system components, and all related items as needed.
Facilities Services is requesting approval for a three-year purchase order with Sunny Enterprises, Inc. d/b/a Johnstone Supply for the term August 11, 2026 through August 10, 2029, in the amount of $1,500,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, procurement of HVAC systems, boiler units, and other related mechanical supplies with Sunny Enterprises, Inc. d/b/a Johnstone Supply will not begin, and access to these supplies will be limited.